AIMS360 Apparel ERP for Multi-Channel Sales

AIMS360 is more than just an ERP—it’s a complete apparel management software and b2b wholesale platformthat unifies wholesale, retail, ecommerce, dropship, and marketplace sales channels. From inventory and production management to wholesale payments, credit card processing, and accounting sync, everything happens in one ERP system purpose-built for the fashion industry.

Wholesale B2B payments are often a pain point for apparel companies. Buyers expect flexibility; brands need security and speed. With AIMS360 Payments, you can:

• Collect prepayments and deposits to secure large orders
• Hold funds with pre-authorizations before shipping
• Send invoices with secure payment links for card or ACH
• Accept ACH transfers and multiple currencies globally
• Offer card-on-file convenience for repeat buyers
• Empower buyers with a self-service B2B portal (Weblink)
• Enable your sales reps to swipe cards at tradeshows (Remotelink)

Secure PCI-Compliant ERP Credit Card Processing for Apparel Wholesale

When you’re selling wholesale, protecting your buyers’ payment data is just as important as getting paid on time. AIMS360 Payments is built with PCI compliance, the industry standard for credit card security. That means your system follows strict rules designed to protect sensitive information and prevent fraud.

To keep it simple:

• AIMS360 never stores full card numbers. Instead, it uses tokenization, which replaces the card number with a secure digital “token.”
• Only the last few digits of the card are shown for reference—so you and your customers know which card is being used, without exposing full details.
• The actual payment data lives safely inside the processing gateway, not in your ERP system.

This ensures your wholesale credit card processing is safe, reduces compliance headaches for your accounting team, and builds trust with your boutique and department store buyers.

Features of AIMS360 Payments

Prepayments & Deposits for Wholesale Orders in AIMS360

Collect deposits upfront to lower financial risk and lock in production. Deposits are automatically tied to the order and applied to the invoice upon shipment.

Use Case: A clothing B2B retailer places a $10,000 order. You require a 30% deposit ($3,000) at order entry, automatically credited to their invoice at shipping.

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Integrated Prepayments & Deposits from Marketplaces for Fashion B2B in AIMS360

Already taking deposits in JOOR, NuOrder, FashionGo, Faire, or Shopify B2B? AIMS360 syncs those payments automatically and applies them to the correct orders/invoices—no double entry.

Use Case: A boutique pays a 20% deposit through Faire. AIMS360 imports the deposit and associates it to the order, so accounting doesn’t have to reconcile by hand.

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Pre-Authorization for Apparel Wholesale Orders in AIMS360

A pre-authorization (pre-auth) lets you reserve funds on the buyer’s card at the order stage so the money is ready to capture when you ship. No charge is made yet; their available credit is reduced—just like a hotel hold.

Smarter pre-auth with freight included

AIMS360 can estimate shipping at order time using your product weights, box/carton dimensions, carrier/service level, destination, and surcharges, with an optional buffer. This produces a closer all-in estimate so the pre-auth covers:

• Merchandise total
• Taxes (if applicable)
• Estimated shipping (based on weights & dimensions)
• Optional processing/surcharge fees
• Minus any deposits/credits already on the order

Why this matters

Reserving funds that reflect merch + estimated freight reduces surprises at ship time. Your warehouse or 3PL won’t pick, pack, and label an order only to find the card can’t cover the total—preventing costly pack → unpack → restockloops and delays.

How it works (at order stage):

1. Build the order (styles, sizes, quantities).
2. AIMS360 calculates an estimated freight from item weights and carton sizes + carrier/service rules.
3. Run a pre-authorization for the estimated total (order + tax + estimated freight ± buffer − deposits/credits).
4. The approval code and hold amount save on the order, and the buyer receives a confirmation email.

At shipment:

• AIMS360 records actual freight from your shipping workstation/3PL feed.
• If actual ≤ pre-auth, AIMS360 captures the final amount automatically.
• If actual > pre-auth, AIMS360 can prompt for a supplemental pre-auth or let you adjust cartons and re-rate, depending on your rules. (You can also set an over-authorization tolerance if allowed by your processor/card brand.)

Use Case: A boutique places a $25,000 seasonal order. AIMS360 estimates $480 freight and $925 tax. You pre-authorize $26,405 (order + tax + estimated freight). The card is approved and the buyer receives the hold confirmation. At ship time, actual freight is $462; AIMS360 captures $26,387 automatically—no rework, no payment surprises.

Good to know:

• Pre-auth windows are time-limited by processor/card rules (commonly ~7–30 days). AIMS360 flags expiring pre-auths so you can refresh if ship dates move.
• For split shipments, pair this with Multiple Shipments & Pre-Auths so each release is properly authorized and captured.

Pre-Authorization for Pick Tickets in Apparel B2B with AIMS360

Run the pre-auth at the pick-ticket stage so you’re protected before goods leave the warehouse. Getting approval up front means your warehouse or 3PL isn’t packing pallets only to discover a failed payment later—avoiding pack → unpack → restock cycles and shipment delays. The pre-auth gives you practical assurance that funds will be available to capture at ship time.

Flow:

1. Order approved → create pick ticket
2. AIMS360 runs pre-authorization immediately
3. Approved? Warehouse picks/ships → AIMS360 captures funds at shipment
4. Declined? Hold the order and resolve payment—no wasted packing

Use Case: A boutique reorder is approved. When the pick ticket is created, AIMS360 runs a pre-authorization and gets an approval. The warehouse proceeds; at shipment, AIMS360 captures the payment—no rework, no delays.

Batch Pre-Authorization for Pick Tickets (Time-Saver)

When you have dozens or hundreds of pick tickets (e.g., a season launch), batch pre-authorize selected tickets in one run.

How it helps:

• Bulk green-light: Instantly separate approved vs needs attention, so ops picks only financially cleared orders
• Less back-and-forth: AR focuses on exceptions (expired cards, insufficient funds)
• Faster ship windows: Warehouses and 3PLs get a clean queue, reducing bottlenecks

Use Case: Operations selects 80 pick tickets and runs a batch pre-auth. Seventy-three are approved and released to pick; seven show issues and route to AR without interrupting the floor.

Invoice Payments for Fashion Wholesale in AIMS360

Turn invoices into click-to-pay experiences. AIMS360 emails secure links where buyers pay by card or ACH. Related deposits or pre-auths are captured and reconciled automatically.

Use Case: A distributor receives a $7,500 invoice, clicks the secure link, and pays online instantly.

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Multi-Currency Wholesale Payments for Fashion ERP in AIMS360

Sell globally without FX headaches. Buyers pay in their local currencies while you settle in yours; transactions post cleanly in ERP and accounting.

Use Case: A European retailer pays in euros; AIMS360 records and settles to USD.

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Multiple Shipments & Pre-Auths for Apparel B2B in AIMS360

Split shipments are covered with separate pre-auths and captures per release.

Use Case: A $12,000 order ships in two parts; AIMS360 manages two authorizations and captures automatically.

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Batch Pre-Authorization for Clothing Wholesale Orders in AIMS360

Save hours during busy seasons by batch-pre-authorizing dozens or hundreds of orders at once with clear reporting.

Use Case: Season launch: your team batch-authorizes 80 orders in one run.

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Credit Card & ACH Payment Methods for Apparel ERP in AIMS360

Accept Visa, MasterCard, American Express, Discover, Debit Cards, Gift Credit Cards, and ACH—all inside your ERP workflows.

Use Case: A boutique pays by debit, while a department store uses ACH—both processed and tracked in one place.

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Transaction Tracking for Apparel Wholesale Payments in ERP

One dashboard for approvals, declines, pendings, voids, and audit trails across orders and invoices.

Use Case: Accounting reviews pending transactions each morning and resolves issues quickly.

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Pending Transaction Recovery in Fashion ERP Payments

If a transaction stalls (timeout, buyer abandons), AIMS360 flags it and guides recovery so you don’t lose the sale.

Use Case: An ACH is approved but doesn’t post; AIMS360 highlights it so your team can finalize quickly.

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Refunds & Credits for Fashion B2B in AIMS360 ERP

Issue partial or full refunds and create credits that can be applied to future invoices with clear statements.

Use Case: A return is processed; the credit is visible to the buyer and auto-applies to their next order.

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Processing Fee Management for Apparel Wholesale ERP in AIMS360

Set customer-specific surcharge rules for credit card payments (e.g., different rates by customer or card type). Fees can apply automatically on invoices for consistent, transparent margin protection.

Use Case: A boutique’s account includes a permanent 3% AMEX surcharge; another customer pays 2% with Visa—both applied automatically.

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Accounting Sync for Apparel ERP Credit Card Processing in AIMS360

Payments, deposits, credits, and refunds sync with QuickBooks Desktop, QuickBooks Online, and NetSuite—line-item accurate. AIMS360’s card processing rates are significantly lower than QuickBooks Payments, so you get paid faster and save on fees.

Use Case: A brand processes $50,000 in wholesale orders during market week. Invoices and payments sync to QuickBooks Online automatically. Lower fees versus QuickBooks Payments save hundreds, boosting margins. Statements and AR balances are visible in both AIMS360 and QuickBooks for perfect sales-finance alignment.

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Weblink B2B Wholesale Portal for Apparel ERP in AIMS360

The Weblink portal is your always-on b2b wholesale platform where buyers can:

• Browse your catalog with real-time style, color, and size availability
• Place orders 24/7 that flow straight into ERP
• Pay by credit card or ACH at checkout or against invoices
• Add, update, or delete cards on file in their profile for faster reorders
• View/download invoices, statements, and payment history
• Track order status and shipments without calling your team
• Use Case: A boutique logs in at 9pm, places a reorder, pays by ACH, and downloads their statement—no emails or phone calls required.

Remotelink for Sales Reps & Tradeshow Payments in Fashion ERP

Remotelink is the mobile extension for on-the-go selling:

• Write orders even offline, then sync later
• Swipe physical credit cards with supported readers for instant authorizations
• Take deposits/prepayments on the spot at markets and showrooms
• See credit history and open balances before committing inventory
• Tie orders to live inventory to avoid overselling
• Use Case: At MAGIC, a rep writes an order and swipes the buyer’s card right there—payment secured before the rep leaves the booth.

Card on File Management for Fashion B2B in AIMS360

Let customers manage their own cards securely in the portal. AIMS360 uses tokenization and shows only the last digits for identification.

Use Case: A frequent buyer adds a new Visa to their profile. Future orders & invoices can auto-capture against the saved token with the buyer’s permission for zero-friction collections.

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FAQs

Q1. What payment methods does AIMS360 support?

AIMS360 supports Visa, MasterCard, American Express, Discover, Debit Cards, Gift Credit Cards, and ACH bank transfers. Everything is processed inside your apparel ERP, so orders, payments, fees, and accounting entries stay in sync—no manual double-entry or spreadsheets.

Q2. What’s the difference between prepayment, deposit, and pre-authorization?

• Prepayment/Deposit: Money collected upfront to secure production or allocation. It’s applied to the final invoice automatically at shipment.
• Pre-authorization: A hold (no funds captured) that reduces a buyer’s available credit, similar to hotel check-in. It’s later captured when the order ships.
• Both reduce risk—deposits improve cash flow; pre-auths protect you without charging until fulfillment.

Q3. Can deposits from external platforms sync into AIMS360?

Yes. Deposits from JOOR, NuOrder, FashionGo, Faire, Shopify B2B flow into AIMS360 and are linked to the correct orders/invoices automatically. That lets you leverage multiple b2b wholesale platforms while keeping accounting centralized.

Q4. Does AIMS360 support multi-currency for international buyers?

Absolutely. Buyers can pay in their local currency while you settle in yours. Your ERP and accounting reflect clean, accurate values, minimizing FX reconciliation work—ideal for brands expanding to EU, UK, APAC, and Canada.

Q5. Can I offer net terms (Net 30/60/90) alongside card/ACH?

Yes. You can grant net terms to qualified accounts while still accepting card/ACH. Configure terms per customer and use deposits or pre-auths for larger or first-time orders to balance flexibility with risk.

Q6. How are failed or declined payments handled?

AIMS360 flags declines and pending transactions in a central dashboard. You can retry, void, capture, or switch the method (e.g., card → ACH) with full visibility and audit trails—reducing collections time and write-offs.

Q7. Is payment data secure inside AIMS360?

Yes. AIMS360 is PCI DSS-compliant and uses tokenization. Full card numbers are never stored in AIMS360; only a masked reference is visible. Sensitive data lives only at the payment gateway. This lowers compliance exposure for your team.

Q8. Does AIMS360 help reduce chargebacks?

Yes. Deposits and pre-auths establish clear buyer intent and proof of authorization before shipment. Invoice links with itemized detail also reduce disputes. Together, these practices help cut down chargebacks in B2B.

Q9. Can refunds or credits be applied to future orders?

Yes. Issue refunds or create credits directly in AIMS360 and apply them to future invoices. Buyers see accurate statements and balances inside the Weblink portal, which improves transparency and speeds up reorders.

Q10. How does ERP-integrated processing save money vs. standalone merchant services?

With AIMS360, payments are embedded in your ERP—so you avoid swivel-chair work and get lower card rates than QuickBooks Payments. Combined with automated reconciliation to QuickBooks Desktop, QuickBooks Online, and NetSuite, brands cut fees, reduce labor, and accelerate cash flow.

Q11. Is it legal to charge a B2B credit card processing fee in California?

In general, credit card surcharges are permitted in California if you follow state and federal guidelines (this is not legal advice):

• Disclose the surcharge clearly before the buyer pays.
• Apply it only to credit cards (not debit or prepaid).
• Keep the surcharge at or below your cost of acceptance (often capped around 3–4%).
• AIMS360 supports customer-specific surcharge rules, automatically applying the correct fee on invoices to help your team stay consistent. For exact compliance, consult your counsel and payment provider.

Summary

Fashion brands grow by selling wholesale—but payments often slow them down. AIMS360 Payments delivers ERP-integrated, PCI-compliant, multi-currency credit card and ACH processing tailored for apparel companies. From deposits, prepayments, pre-auths, and invoice links to buyer portals, tradeshow card swipes, card-on-file, refunds, fee management, and accounting sync with QuickBooks and NetSuite, everything is built for the software for fashion industry.

Simplify wholesale payments, lower fees, and accelerate collections with AIMS360 Payments: the apparel ERP and b2b wholesale platform that gets you paid faster.

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