Accounting Integrations · Updated September 2026
Keep your accounting system. Stop entering everything twice.
QuickBooks Online, Desktop and Enterprise, and Xero, sync two ways with AIMS360. Sage Intacct connects through the Sage Intacct API and Sage 100 through an AIMS360 connector. Invoices, card and ACH payments, credit memos, AP bills, commissions and COGS post straight into your chart of accounts. No double entry, no CSV exports, and no arguing about which system is right at month end.
AIMS360 has its own AR, AP and general ledger built in, so it is not dependent on an external accounting package. Most apparel finance teams still keep one, because that is where their CPA, tax tools and financial statements live. So the normal shape is: run operations and receivables in AIMS360, let QuickBooks, Xero or Sage own the GL and the statements, and let the integration carry the financial results across. Because it posts as mapped journal entries rather than a file export, the AR aging in AIMS360 and the balance in your ledger do not drift apart.
Which accounting systems connect to AIMS360?
Three tiers, and the difference matters when you are scoping. What flows is the same set in every case; how it connects and which way it travels is what changes.
| System | How it connects | Direction |
|---|---|---|
| Two-way sync | ||
| QuickBooks Online | Direct two-way sync. See the QuickBooks integration page. | Both ways |
| QuickBooks Desktop | Direct two-way sync, same mapping model as Online. | Both ways |
| QuickBooks Enterprise | Direct two-way sync, for brands that outgrew Online but want to stay in the QuickBooks family. | Both ways |
| Xero | Direct two-way sync, with the same object mapping as QuickBooks. | Both ways |
| Built and maintained by AIMS360, posting into Sage | ||
| Sage Intacct | Direct connection through the Sage Intacct API. Sage Intacct is cloud software, so there is nothing to install. See the Sage integration page. | AIMS360 to Sage |
| Sage 100 | An AIMS360 connector installed on a Windows machine beside your Sage 100 installation, because Sage 100 is installed or hosted Windows software. | AIMS360 to Sage |
| Available, scoped per implementation | ||
| NetSuite | Accounting integration available, scoped with your implementation team rather than switched on from a settings screen. | Scoped |
| Microsoft Dynamics 365 Business Central | Accounting integration available, scoped per implementation. | Scoped |
Both Sage connections are built and maintained by AIMS360, so there is no separate integration platform to license and no per-sync fee. Which Sage edition you run is a finance decision, not an ERP one: AIMS360 works with either, and the operational data stays in the ERP regardless. Changing editions later means reconnecting the integration to the new Sage company, not rebuilding your brand data.
Be careful with vendor lists like this one, including ours. "Integrates with NetSuite" can mean a productised connector or a scoped project, and the two are not the same purchase. Ask any vendor which tier a given system sits in, and which direction data actually travels, before you sign. Half the integration disappointments in this category are a tier or a direction that nobody spelled out.
What actually posts, and in which direction
This is the part most integration pages skip. The set is the same across QuickBooks, Xero and both Sage editions, and every mapping is configurable against your own chart of accounts.
| Object in AIMS360 | Posts to your ledger as |
|---|---|
| Customer invoices | Sales invoice with line-level revenue, discount, freight and tax, including invoices generated from retailer EDI shipments |
| AIMS360 Pay payments (card / ACH) | Customer payment applied to the correct invoice and account |
| Credit memos and RMA refunds | Credit against the original invoice, including retailer chargebacks logged against the original order |
| Customers and vendors | New and updated accounts, so contacts are never entered twice |
| AP bills | Vendor and factory bills from purchase orders, posted to payables |
| Sales rep mapping | Rep assignments carried over so commissions and reporting stay accurate |
| COGS and inventory adjustments | Mapped journal entries, by lot where the category carries lots |
Deeper detail lives on the accounts receivable, accounts payable, QuickBooks and Sage pages.
Where the line sits between the ERP and the accounting system
The question is not really "which accounting software", it is "which system owns which number". Getting that wrong is what produces the month-end argument.
AIMS360 owns the operational truth
Style, color and size level inventory and costing, shade and fill ranges, lots with best-by dates, orders, allocation, shipments, EDI documents, retailer chargebacks, factor assignments and reserves, sales rep commissions, and the AR aging behind them. These are apparel-shaped problems a general ledger was never built to hold.
QuickBooks, Xero or Sage owns the statements
The general ledger, financial statements, tax tools and whatever your CPA already works in. Nothing here needs to know what a prepack is, which is exactly why brands keep it.
No accounting package, Sage included, has a field for a style with a color and size matrix, a shade and fill range, or a lot with a best-by date, and none has native retailer EDI. That is the work AIMS360 does before anything reaches the ledger. See the fuller argument on what an apparel ERP handles that accounting software cannot.
Factoring, which is where generic accounting integrations fall over
Most apparel brands that sell wholesale factor their receivables, and no general accounting package models it properly. AIMS360 integrates with the major apparel factors and holds the assignment against the invoice.
- Hilldun, CIT Commercial Services, Rosenthal Capital Group, White Oak and Wells Fargo.
- Recourse and non-recourse, partial advance rates, holdback percentages and factor-specific fee structures are configurable per assignment.
- Factor-assigned credits route through the factor rather than back to the customer.
- Factor approvals and assignments covers credit approval before the order ships.
Month-end close, and the closing period lock
One small feature does more for close discipline than anything else on this page: an admin sets a closing date in AIMS360 company settings, and after it nothing financial can be posted, changed or voided into the closed period. Invoices, payments, receivable adjustments, chargebacks, style and material adjustments, inventory updates and work in process receipts are all held to the open period, on screen and through the API, unless the user holds the permission and confirms the prompt. Two permissions govern it and both are off by default.
That is what stops a shipment being back-dated into a closed period on the operations side after the books are shut, which is the usual cause of two systems disagreeing after the fact. Set the AIMS360 closing date to match the one you set in your ledger: they are two separate settings rather than one syncing to the other. Full detail on the closing period lock.
Related: automated invoicing, batch invoicing, chargeback management and sales rep commissions.
What the accounting integration does not do
- The closing date does not sync. Setting a closing date in QuickBooks or Xero does not lock the same date in AIMS360. The AIMS360 closing period lock is set separately by an admin in company settings, and keeping the two aligned is a month-end step somebody owns.
- Sage is one-way. The integration moves financial results from AIMS360 into Sage. It does not pull operational data out of Sage, because Sage was never asked to hold it.
- Sage 50, Sage 300 and Sage X3 are not supported. The Sage integration covers Sage Intacct and Sage 100. If you are on another Sage product, ask before you assume.
- It is not a replacement for your accountant. AIMS360 posts entries against the mapping you set. If the chart of accounts is wrong, it will post neatly into the wrong accounts.
- It does not file your taxes. Tax filing, payroll and statutory reporting stay with your accounting package and your CPA.
- NetSuite and Dynamics 365 Business Central are scoped work, not a switch in settings. Treat them as an implementation line item.
- Mapping is a decision, not a default. Someone who understands your chart of accounts has to sit in the mapping session. An hour there saves a quarter of cleanup.
- It will not reconcile a mess you already have. If AIMS360 and your ledger start out of balance, the sync keeps them in step from that point forward; it does not fix history.
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Your ledger alone, or your ledger with an apparel ERP
QuickBooks, Xero and Sage are good accounting software. None of them is an apparel operations system, and the gap shows up in specific, predictable places.
| What you need to do | Accounting package alone | AIMS360 posting to it |
|---|---|---|
| Track a style in 6 colors and 8 sizes | 48 separate items, or a spreadsheet beside it | One style with a size and color matrix |
| Track a shade and fill range, or a lot with a best-by date | No field for it | Native, and it carries through to the COGS entry |
| Know what is still sellable on a future PO | Not modelled | Open-to-Sell including WIP and future receipts |
| Assign an invoice to a factor | Not modelled; usually a spreadsheet | Assignment held against the invoice, with advance and holdback |
| Handle a retailer markdown allowance | A manual credit with no reason code | Chargeback record with reason code and dispute workflow |
| Trade EDI with a retailer | No native retailer EDI in any of them | Built into the ERP, and the invoice posts from the shipment |
| Produce financial statements and file tax | Exactly what it is for | Left to the ledger, which is the point |
The honest summary: if you sell wholesale, factor receivables and take chargebacks, the receivable is an apparel problem before it is an accounting problem. Keep the accounting package for what it is good at.
Accounting questions, answered
Does AIMS360 replace QuickBooks?
It can, but most brands do not use it that way. AIMS360 includes a full accounts receivable module, accounts payable module and general ledger, so it is capable of being the only system. In practice most apparel finance teams keep QuickBooks, Xero or Sage for the general ledger, financial statements and tax tools their CPA already works in, and run operations, receivables, payments and credit memos in AIMS360. The integration keeps both in step so there is no double entry.
Which accounting systems does AIMS360 integrate with?
There are three tiers. QuickBooks Online, QuickBooks Desktop, QuickBooks Enterprise and Xero are direct two-way syncs. Sage Intacct and Sage 100 are connections built and maintained by AIMS360 that post one way, from AIMS360 into Sage. Accounting integrations are also available for NetSuite and Microsoft Dynamics 365 Business Central, which are scoped with your implementation team rather than switched on from a settings screen.
Does AIMS360 integrate with Sage Intacct and Sage 100?
Yes, both. The two Sage editions connect differently because they are built differently. Sage Intacct is cloud software, so AIMS360 connects to it through the Sage Intacct API with nothing to install. Sage 100 is installed or hosted Windows software, so AIMS360 connects through an AIMS360 connector that runs on a Windows machine beside the Sage 100 installation. Both connectors are built and maintained by AIMS360, so there is no separate integration platform to license and no per-sync fee. What reaches Sage is the same set in either edition: customers, vendors, invoices, payments, credit memos, AP bills, COGS and inventory adjustments, and sales rep mapping, as configurable journal entries. Full detail on the Sage integration page.
Should I run Sage 100 or Sage Intacct, and does it change the ERP?
Pick the Sage edition your finance team wants, because AIMS360 works with both and the operational data stays in the ERP either way. Sage 100 tends to suit single-entity brands with an established on-premises finance setup. Sage Intacct is Sage's cloud flagship and suits brands with several entities, currencies or locations that want consolidated reporting. Because AIMS360 holds orders, inventory, customers and receivables independently of Sage, moving between editions means reconnecting the integration to the new Sage company and resuming, not rebuilding your brand data.
Does AIMS360 integrate with Xero?
Yes. Xero is a direct two-way sync with the same object mapping as QuickBooks. Invoices, AIMS360 Pay payments, credit memos, customer records, vendor bills, sales rep commissions, COGS journal entries and inventory adjustments all post to Xero. The closing period lock in AIMS360 is set separately, by an admin in AIMS360 company settings, rather than inherited from the closing date in Xero.
What data syncs between AIMS360 and my accounting system?
The same set across QuickBooks, Xero and both Sage editions. Customer invoices post as sales invoices with line-level revenue, discount, freight and tax, including invoices generated from retailer EDI shipments. AIMS360 Pay card and ACH payments post as customer payments applied to the correct invoice. Credit memos and RMA refunds post against the original invoice, including retailer chargebacks logged against the original order. Customers and vendors stay aligned. AP bills from purchase orders post to payables. Sales rep mapping carries over. COGS and inventory adjustments post as mapped journal entries, by lot where the category carries lots. Every mapping is configurable against your own chart of accounts.
Is the integration one-way or two-way?
It depends on the system. QuickBooks and Xero run as a two-way sync. Sage is deliberately one-way: the integration moves financial results from AIMS360 into Sage and does not pull operational data back out, because Sage was never asked to hold styles, sizes, lots or retailer EDI. In every case it is a live integration rather than a file export, so there is no CSV step.
Does AIMS360 have its own general ledger?
Yes. AIMS360 includes a full AR module, AP module and general ledger inside the same consumer brands ERP the operations team uses. Brands that want a single system can run everything there. Brands that want to keep an external accounting platform for GL and financial reporting can, and the integration handles the boundary.
Can AIMS360 handle invoice factoring?
Yes, and this is usually the reason an apparel brand cannot run receivables in a general accounting package alone. AIMS360 integrates with major apparel factors including Hilldun, CIT Commercial Services, Rosenthal & Rosenthal, White Oak and Wells Fargo. Recourse versus non-recourse, partial advance rates, holdback percentages and factor-specific fee structures are configurable per assignment, and factor-assigned credits route through the factor rather than back to the customer.
How does month-end close work across the two systems?
You close the period in both systems, and they are two separate settings rather than one syncing to the other. In your ledger you set the closing date as usual. In AIMS360 an admin sets a closing date in company settings, and after it no invoice, payment, receivable adjustment, chargeback, style or material adjustment, inventory update or work in process receipt can be posted or voided into the closed period, whether entered on screen or sent through the API. Two permissions can allow an authorized correction and both are off by default, with the user, date and time recorded. Setting the AIMS360 date to match your ledger is what stops a shipment being back-dated into a closed period after the books are shut, which is the usual cause of two systems disagreeing after a close.
Do I need QuickBooks Enterprise, or is QuickBooks Online enough?
That is a question about your accounting requirements rather than about AIMS360, because Online, Desktop and Enterprise all connect the same way. Brands typically move up the QuickBooks range for user counts, class and location tracking, or reporting depth. Since AIMS360 is holding the inventory, costing and receivables detail, many brands find they need less from the QuickBooks tier than they expected.
Does AIMS360 integrate with NetSuite or Microsoft Dynamics 365 Business Central?
Yes, accounting integrations are available for both. They sit in a different tier from the QuickBooks family, Xero and Sage: they are scoped with your implementation team rather than enabled from a settings screen, so treat them as an implementation line item when budgeting rather than assuming a switch gets flipped on day one.
Will the AR aging in AIMS360 match the balance in my ledger?
That is the point of posting as mapped journal entries rather than exporting a file: the two do not drift apart during normal operation. One caveat worth stating plainly. If the two systems start out of balance at go-live, the integration keeps them in step from that point forward but does not reconcile history, so opening balances need to be agreed during implementation.
Bring your chart of accounts. We will show you where it posts.
The useful version of this conversation is not a slide about integration. It is your chart of accounts on screen, with a real invoice posting into it. That is a short call.
Related AIMS360 pages
- QuickBooks integration covers the mapping model, what syncs as journal entries and the industries running it.
- Sage Intacct and Sage 100 integration covers how each edition connects, which one fits, and what reaches the ledger.
- Accounts receivable covers AR aging, DSO, collections, cash application and factor settlement.
- Accounts payable covers vendor bills, approvals and payment runs.
- Closing period lock covers the closing date, the nine transaction families it holds and the two permissions that govern it.
- What an apparel ERP handles that accounting software cannot is the long-form argument behind this page.
- EDI retailer integrations covers the 810 invoice and 820 remittance that feed these numbers.
Written by the AIMS360 team. Reviewed 16 September 2026. Integration availability and connection methods reflect the AIMS360 platform as of that date. Accounting platform names, editions and APIs are set by their vendors and change without notice.
