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AR aging at 30/60/90/120, factor assignments, chargebacks, AIMS360 Pay card and ACH. Run AR in AIMS360, synced with QuickBooks Online and Desktop.
AIMS360 apparel accounting runs the full accounts receivable workflow: invoicing, AR aging reports, credit limits, collections, AIMS360 Pay credit card and ACH payments, and factor integrations with Hilldun, CIT, Rosenthal, White Oak, and Wells Fargo. Run AR in AIMS360 and sync to QuickBooks Online, QuickBooks Desktop, or Xero.
Accounts receivable (AR) is the money your customers, typically wholesale retailers, department stores, e-commerce buyers, and distributors, owe you for goods shipped on credit. It is recorded as a current asset on the balance sheet. For apparel and consumer brands, AR is uniquely complex: factor assignments, EDI 810 invoices (the electronic invoice document retailers require), retailer chargebacks, markdown allowances, seasonal cash flow, and 30, 60, and 90 day net terms make generic accounting tools fall short.
AIMS360 apparel accounting includes a full accounts receivable module that manages customer invoicing, credits, adjustments, and payments. It tracks AR aging at 30, 60, 90, and 120 days past due, supports AIMS360 Pay credit card and ACH invoice payments for boutiques and wholesale buyers, and integrates with the major apparel factors. Whether you sell to Nordstrom, Saks, boutiques, or DTC, AIMS360 keeps your receivables, factor reserves, and general ledger in lockstep, and syncs it all to QuickBooks Online, QuickBooks Desktop, or Xero.
Real-time AR aging reports across every customer, division, and factor, with current, 30, 60, 90, 120, and 120+ days-past-due buckets, drill-down to invoice, and trial-balance reconciliation to GL.
Submit orders for credit approval, transmit invoices on assignment, and reconcile factor advances and reserves, without manual emails or spreadsheets.
AIMS360 Pay turns every invoice into a one-click payment link. Boutiques and wholesale buyers pay by credit card or ACH from any device, and the payment posts to AR.
An accounts receivable aging report (sometimes called an AR aging schedule or aging of receivables) groups every open invoice by how many days it has been outstanding. AIMS360 generates aging reports on demand for any customer, factor, division, or as of any date. Below is a representative apparel wholesale aging, current through 120+ days past due.
| Customer | Current | 1-30 | 31-60 | 61-90 | 91-120 | 120+ | Total |
|---|---|---|---|---|---|---|---|
| Nordstrom Inc. | $248,400 | $96,210 | $344,610 | ||||
| Saks Fifth Avenue | $112,800 | $54,300 | $22,150 | $189,250 | |||
| Bloomingdale's | $76,500 | $18,400 | $9,820 | $104,720 | |||
| Boutique Group LLC | $14,200 | $8,700 | $4,300 | $2,800 | $30,000 | ||
| DTC Web Orders | $31,640 | $31,640 | |||||
| Specialty Retailer (legacy) | $6,500 | $4,100 | $3,200 | $13,800 | |||
| Total AR | $483,540 | $159,210 | $40,550 | $20,620 | $6,900 | $3,200 | $714,020 |
Representative sample. AIMS360 reconciles this report to your accounts receivable trial balance and your general ledger AR control account automatically, with no Excel pivot tables and no month-end mystery variances.
Every receivable in AIMS360 follows the same auditable flow, from sales order through factor settlement. This is the accounts receivable flow that powers brands shipping anywhere from a few thousand to 160,000+ SKUs through AIMS360.
Order entered manually, via EDI 850 (the electronic purchase order retailers send), B2B portal, or DTC channel. Customer credit limit and outstanding AR are checked instantly.
Every order takes one of four credit paths depending on the customer and your relationship with them:
On pick, pack, and ship completion, AIMS360 creates the customer invoice, calculates terms, and posts AR.
EDI 810 (the electronic invoice) flows to the retailer and the assignment notice flows to the factor. No double entry, no manual emails.
Aging buckets update with every transaction, alongside DSO (Days Sales Outstanding, the average days to collect after a sale), AR turnover (how many times AR is collected per year), and ADD (Average Days Delinquent, how late payments arrive on average).
Past-due invoices surface with reason codes and contact history. Dunning notices, customer statements, and credit holds trigger from the same screen.
Factor advances, retailer ACH, AIMS360 Pay card payments, and checks post against the correct invoices, with partial payments, prepayments, and short pays handled. EDI 820 remittance advices from retailers arrive in AIMS360 with the invoice-level detail your team needs to apply each payment correctly.
Markdown allowances, RTVs (Return To Vendor, when a retailer ships unsold goods back at your cost), EDI fines (penalties for late or non-compliant EDI documents), and other deductions track against the original invoice with reason codes and a dispute workflow back to the retailer or factor. Disputed deductions stay flagged on the aging report so collections can recover legitimate claims.
Every return starts with an RMA (Return Merchandise Authorization) issued from AIMS360 with a reason code, expected quantity, and authorized window. On arrival, warehouse staff scan the RMA, confirm quantity and condition, and route units to resellable inventory, defective bins, or destroy. AIMS360 issues a credit memo against the original invoice, and refunds process by card reversal through AIMS360 Pay, ACH, check, or account credit. Factor-assigned invoices route the credit through the factor. Restocking fees and partial returns post line-level credits. Returns, refunds, and credit memos sync to QuickBooks or Xero with the same audit trail as invoices.
Factoring receivables, also called accounts receivable financing, is the sale of unpaid invoices to a third-party factor in exchange for immediate cash, typically 80 to 90 percent of invoice value. The factor then collects from the retailer. For apparel brands selling to slow-paying department stores, factoring has been the working-capital lifeline of the U.S. garment industry since the mid-20th century.
AIMS360 was built to operate inside this model. Factor approvals, invoice assignments, advance posting, reserve releases, and chargeback recovery all flow through the same system your operations team already uses. Each integration is built in-house, with no middleware, no third-party connector, and no transaction fee.
When you assign a $100,000 invoice to a factor at a 2 percent fee with an 85 percent advance and a 13 percent reserve, the entries post in AIMS360:
DR Cash 85,000 DR Due from Factor (reserve) 13,000 DR Factoring Fee Expense 2,000 CR Accounts Receivable 100,000
DR Cash 13,000 CR Due from Factor 13,000
Recourse vs. non-recourse, partial advance rates, holdback percentages, and factor-specific fee structures are configurable per assignment.
Most apparel finance teams want the operational depth of an apparel-specific ERP and the GL, financial statements, and tax tools of QuickBooks or Xero. AIMS360 gives you both. You run accounts receivable inside AIMS360, and the data flows into QuickBooks Online, QuickBooks Desktop, QuickBooks Enterprise, or Xero. Accounting integrations are also available for NetSuite, Microsoft Dynamics 365 Business Central, and Sage 100 through accounting integrations.
No double entry. No CSV exports. No "the AR aging in AIMS360 doesn't match QuickBooks" tickets at month end.
| Object in AIMS360 | Posts to QuickBooks / Xero as | Direction |
|---|---|---|
| Customer invoices | Sales invoice with line-level revenue, discount, freight, tax | → |
| AIMS360 Pay payments (card / ACH) | Customer payment applied to invoice | → |
| Credit memos (returns, RMAs, allowances) | Credit memo applied to customer account | → |
| Refunds (card reversal, ACH, check) | Refund transaction posted to AR | → |
| Customer records | Customer / contact record | ↔ |
| Vendor purchase orders, cut tickets, garment dye | Bills payable | → |
| Sales rep commissions | Commission journal entries by rep | → |
| COGS and inventory adjustments | Mapped journal entries | → |
Mappings are configurable per chart of accounts. When you set a closing date in QuickBooks or Xero, the same close date locks in AIMS360, supporting compliance and audit readiness across both systems.
AIMS360 tracks the four AR performance metrics that matter most for apparel brands. Each updates in real time on the dashboard, exports to your board deck, and reconciles to your trial balance.
DSO = (Accounts Receivable ÷ Total Net Credit Sales) × Days in Period
The average number of days it takes to collect payment after a sale. Lower is better.
AR Turnover = Net Credit Sales ÷ Average Accounts Receivable
How many times receivables are collected per period. Higher is better.
ADD = DSO − Best Possible DSO
How late payments arrive on average, past their terms.
CEI = [(Beginning AR + Credit Sales − Ending AR) ÷ (Beginning AR + Credit Sales − Ending Current AR)] × 100
The share of collectible receivables your team collected in the period.
Most apparel brands don't collect in just one way. You factor your Nordstrom receivables, take a credit card deposit from boutiques, accept ACH on net-30 accounts, and wait for checks from smaller specialty stores. In AIMS360, every one of these routes is native, integrated to the GL, and reconciled in a single aging report. Platforms that rely on third-party AR automation tools or separate payment gateways split this work across systems and leave the reconciling to you.
Sell receivables to Hilldun, CIT, Rosenthal, White Oak, or Wells Fargo and get immediate working capital. AIMS360 runs the full factor workflow from credit approval to reserve release.
Send buyers a secure one-click payment link. Accept Visa, Mastercard, Amex, Discover, debit, or ACH. PCI compliant, tokenized, no platform fee.
Manual collections, wire transfer, physical check, and net-term invoices (Net 30 through Net 90 and EOM variations) post directly to AR with customer, invoice, and amount tracked.
Large retailers send payment remittance via EDI 820, the electronic remittance advice that itemizes which invoices a payment covers, including deduction codes and partial pays. AIMS360 receives the 820 so your team applies each payment with the detail in front of them, not a lump sum on a bank statement.
Send account statements to any customer on demand or on a schedule. Overdue invoices trigger dunning notices from the AR aging dashboard without leaving AIMS360.
Set customer credit limits and let the system enforce them. New orders for over-limit accounts can be flagged, held, or routed for approval across every channel simultaneously.
The questions finance teams, factors, and bookkeepers ask about AR, aging, factoring, and the QuickBooks sync.
Vendor POs, cut tickets, contractor bills, freight and duty. 3-way matched and synced to QuickBooks. The other side of the money.
Credit card, ACH, and invoice payment links. PCI compliant with tokenization and no platform fees.
Hilldun, CIT, Rosenthal, White Oak, Wells Fargo, and the rest of the factor and financing partner roster.
Book a free demo to see the AR aging dashboard, AIMS360 Pay, factor integrations, and the full apparel accounting workflow live with a specialist. Serving consumer brands for 40+ years.
