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Disney EDI

Sell Disney product on one platform. Automated EDI to Disney and every retailer carrying your line, plus royalty reporting, minimum guarantees and licensed-SKU tracking.

Features / Disney EDI

Disney EDI & licensing

Sell Disney product on one platform, EDI and royalties handled.

A brand that makes or sells Disney-branded product runs two systems at once: EDI to Disney and to every retailer carrying the line, and the licensing layer of royalties, minimum guarantees, licensed-SKU tracking and compliance. AIMS360 runs both in one ERP.

350+Retailer EDI connections for your Disney line
10,000+Consumer brands run on AIMS360
40+Years building consumer brand operations

The short answer

What selling Disney product involves

Disney EDI is the electronic data interchange link used to trade orders, ship notices and invoices with Disney's merchandise channels and with the retailers that carry a Disney line. Disney is also the world's largest licensor, so most consumer brands face a second job: reporting royalties as a percentage of wholesale or retail sales, meeting minimum guarantees, tracking every licensed SKU by property, enforcing approved sales channels, and proving factory, product-safety and labor-standards compliance. AIMS360 runs the EDI and the licensing layer together, so sales, royalties and compliance reconcile against the same order data.

How Disney buys

Disney buys on more than one track. AIMS360 connects to each.

Disney is a buyer and the world's biggest licensor, and even the buyer side runs on more than one system. AIMS360 connects to each through EDI, across any consumer product category, from apparel and footwear to toys, home and beauty.

Merchandise sourcing

  • Disney Parks Experiences and Products runs merchandise sourcing with its own EDI and compliance team
  • Covers shopDisney, Disney Store, Disney Parks retail and Disney's Target shop-in-shops
  • Standard retail EDI: 850, 855, 856, 810, 997
  • Routing, GS1-128 labeling and ASN generated by AIMS360

Corporate procurement (Coupa)

  • Disney moved purchase-to-pay onto Coupa in late 2023
  • Supplier profile and banking held in the Disney Supplier Management Portal
  • Purchase orders and invoices flow through the Coupa Supplier Portal
  • AIMS360 connects to Coupa through EDI, so orders and invoices sync automatically

Licensing is the third relationship, and for most consumer brands the largest. That is covered below.

Disney EDI document set

What EDI documents do Disney and its retailers use?

Disney's merchandise channels and the retailers carrying licensed product run standard ANSI ASC X12 EDI. AIMS360 keeps the mapping current, so documents do not need rebuilding every time a specification moves.

850PO in
855Ack
856ASN
810Invoice
997Confirm
EDI doc What it is Direction Status
850 Purchase order from Disney or the retailer Buyer to you Core
855 Purchase order acknowledgment You to buyer Core
856 Advance ship notice with carton and SSCC detail You to buyer Core
810 Invoice You to buyer Core
997 Functional acknowledgment, confirms receipt Both ways Core
852 Product activity and sell-through data Buyer to you Common
846 Inventory availability You to buyer Common
860 / 832 / 870 PO change, price catalog, order status Varies Optional

Disney does not publish one public routing guide the way some retailers do. The exact document set and labeling come from Disney's vendor requirements and from each retailer's routing guide. AIMS360 configures to whatever those specify.

On the EDI side

Order in, compliant shipment out, one platform.

Orders and acknowledgments

  • Disney and retailer 850s land in order management
  • 855 acknowledgment returns automatically
  • Allocation runs against one inventory pool
  • Licensed stock protected across channels

Shipping and ASN

  • 856 ASN generated at ship with carton detail
  • GS1-128 SSCC labels print to specification
  • Bulk and dropship on the same platform
  • 3PL and multi-carrier shipping built in

Invoicing and chargebacks

  • 810 invoice submitted on the buyer's window
  • Deductions tracked at the document level
  • Dispute evidence held against each chargeback
  • Accounting sync to QuickBooks, Sage and more

The part general-purpose ERP platforms skip

Disney royalties and licensed product, handled in the ERP.

Disney Consumer Products is the largest merchandise licensor in the world, licensing properties from Mickey and Friends to Marvel, Star Wars, Frozen and Disney Princess across apparel, accessories, toys and home. For a licensee, royalties and licensed-SKU tracking are not a side task. They are the business.

Royalty reporting

  • Royalties on wholesale or retail percentage, per property
  • Minimum guarantees and letters of credit tracked
  • Tiered rates and thresholds supported
  • Royalty statements and accounting entries generated

Licensed SKUs by property

  • Every style tagged to its Disney property
  • Approval status held on the style
  • Sales and margin roll up by property
  • Full style, color and size matrix

Contracts, channels and dates

  • Approved sales channels enforced per style
  • Orders outside approved channels flagged
  • On-shelf and product development dates tracked
  • Contract terms held as style metadata

See how AIMS360 handles licensing and royalties

Compliance beyond the documents

Disney holds licensees to sourcing and safety, not just shipping.

Disney specifies where Disney-branded product may be made and requires product-safety testing and labor-standards compliance. Missing documentation stalls production and puts the license at risk.

Sourcing and product safety

  • Factory and facility authorization, where product may be made
  • Product-safety testing reports on file per style
  • Audit and corrective-action documents attached to the vendor
  • Traceability from style to purchase order to factory

Labor standards

  • Disney International Labor Standards program
  • Supply Chain Code of Conduct commitments
  • Social-compliance audit reports stored with the vendor
  • Corrective action plans tracked to close-out

Sources: Disney Consumer Products and licensing terms (Disney 10-K). Disney supply chain, sourcing and product-safety requirements (impact.disney.com). Requirements vary by license agreement and can change. Your Disney agreement and each retailer's routing guide are the authority for your account.

Disney plus every other channel

One inventory pool across Disney, wholesale and DTC.

A hit character drop moves fast. A Disney merchandise order, a big-box purchase order for the licensed line, and a direct-to-consumer run can all pull from the same stock in the same week. AIMS360 runs Disney, wholesale and DTC against a single inventory pool with explicit allocation rules, so licensed commitments stay protected and reorder triggers fire before any channel stocks out.

Getting live

How to run Disney EDI and licensing with AIMS360.

1

Gather your Disney requirements

License agreement terms (royalty rates, approved channels, on-shelf dates, minimum guarantees) plus the EDI and routing requirements for Disney's channels and the retailers carrying the line.

2

Set up licensed styles and EDI

Tag styles by Disney property, define royalty rates and minimum guarantees, and configure the EDI document flow. Retailer specifications come pre-configured, so this is setup, not building from scratch.

3

Certify and test

Run 850, 855, 856, 810 and 997 through testing, validate GS1-128 labels and ASN timing, and confirm royalty and approved-channel rules before going live.

4

Go live

Orders flow into order management, ASNs and invoices generate, royalties compute automatically, and factory, safety and labor documents attach to every style, purchase order and vendor.

Disney EDI & licensing FAQ

What brands ask before selling Disney product.

Disney's merchandise channels, including shopDisney, Disney Store and Disney Parks retail, and the retailers that carry Disney-licensed product all run on EDI. Trading at scale means exchanging orders, ship notices and invoices electronically using the standard X12 set of 850, 855, 856, 810 and 997. AIMS360 automates the full flow from one platform. See built-in EDI and the EDI retailer list.

Disney royalties are typically a fixed percentage of the wholesale or retail selling price of licensed product, set per property in the license agreement, and they often carry minimum guarantee payments. A licensee reports and pays royalties to Disney on qualifying sales. AIMS360 tags each licensed style to its property, computes royalties by rate and tier, tracks minimum guarantees, and generates royalty statements. See licensing and royalties.

A Disney vendor sells product or services to Disney, for example merchandise for shopDisney or the parks, over EDI and purchase orders. A Disney licensee holds a license to use Disney intellectual property such as Mickey and Friends, Marvel, Star Wars, Frozen or Disney Princess to make branded product and sell it through approved channels, paying Disney royalties. Many consumer brands are both. AIMS360 supports both models against one inventory pool. See the platform and licensing and royalties.

Disney buys on more than one track. Merchandise for shopDisney, Disney Store, the parks and Disney's Target shop-in-shops is sourced through Disney Parks Experiences and Products, which runs its own EDI and compliance team on standard retail transactions. Corporate and indirect purchases run through the Coupa Supplier Portal, with supplier profiles held in the Disney Supplier Management Portal, a move Disney made in late 2023. AIMS360 connects to both through EDI, so purchase orders and invoices sync automatically. See built-in EDI.

Yes. AIMS360 is built for licensing and royalty brands. You tag licensed styles by property, define royalty rates and tiers, compute royalties on wholesale or net sales, track minimum guarantees and letters of credit, and produce royalty statements and accounting entries. The same platform runs the EDI and fulfillment, so sales and royalties reconcile against real order data rather than a separate spreadsheet. See licensing and royalties or book a demo.

Disney's merchandise sourcing team issues the vendor, routing and EDI requirements. You set up the required document flow, labeling and ASN timing to match their specification, test, then go live. On AIMS360 the retailer specification is pre-configured, so purchase orders land in order management, ASNs and invoices generate to spec, and GS1-128 labels print. See built-in EDI or implementation.

The standard ANSI ASC X12 set: 850 purchase order, 855 acknowledgment, 856 advance ship notice, 810 invoice and 997 functional acknowledgment, with 852 product activity and 846 inventory also common. AIMS360 generates the full flow automatically. The EDI guide breaks down each transaction code.

Disney specifies where Disney-branded products may be produced and requires product-safety testing and labor-standards compliance under its International Labor Standards program and Supply Chain Code of Conduct. Licensees and vendors submit safety testing reports and undergo social-compliance audits. AIMS360 attaches authorization, testing and audit documents to the vendor, purchase order and style so the chain is traceable in an audit. See the platform.

Yes. Each style can be tagged to its Disney property, with its own royalty rate, approval status and channel rules. Sales, margin and royalties then roll up correctly by property, so a Marvel line can be measured against a Disney Princess or Star Wars line and royalties reported accurately for each. See licensing and royalties.

Disney-licensed apparel and consumer products sell through major retailers, and each runs its own EDI program and routing guide. AIMS360 supports more than 350 retailer EDI connections, so a Disney line ships compliant across all of them from one platform instead of a separate integration per retailer. See the EDI retailer list.

Disney license agreements limit which retailers, e-tailers and wholesalers may carry licensed product, and Disney's determination is binding. AIMS360 assigns approved channels per licensed style and flags orders that fall outside them, which prevents an accidental sale into an unauthorized channel and a breach of the agreement. See licensing and royalties or book a demo.

AIMS360

Run your Disney business on one platform.

See AIMS360 configured for your Disney program: EDI to Disney and your retailers, royalty rates and minimum guarantees, licensed styles by property, and compliance documents attached where they belong.