AIMS360 runs Ashley Stewart EDI natively inside the ERP: 850 purchase orders, order-level 855 acknowledgments, 856 ASNs with carton-level tracking, 810 invoices and 860 changes from one master stock record, with store and DC routing built in.
Ashley Stewart EDI Integration
AIMS360 is a consumer brands ERP with Ashley Stewart EDI built in. One platform manages your style, color and size inventory and exchanges every document Ashley Stewart requires: 850 purchase orders in, an order-level 855 acknowledgment decided against live stock, 860 changes, 856 ASNs with a tracking number on every carton, and 810 invoices out. No separate EDI provider, and the connection is fully managed by our EDI team.
What does it take to trade EDI with Ashley Stewart? Ashley Stewart is the plus-size women's apparel retailer founded in Brooklyn in 1991. Its EDI program runs on the 850 purchase order in, the 856 ASN and 810 invoice out, plus two documents it specifically requires: the 855 acknowledgment and the 860 purchase order change. The 855 is order-level only, with two codes, AK to accept in full or RJ to reject, so there is no partial accept and your availability has to be right the moment you acknowledge. Add a tracking number on every carton for small package shipments, a SCAC and transport code per carrier, FOB set to DF, and store and DC routing, and that is the program. AIMS360 runs all of it from one system.
Selling furniture rather than apparel? Ashley Furniture Industries is a different company with a different EDI program. See Ashley Furniture EDI.
Ashley Stewart EDI Documents
The core flow plus two documents called out specifically for this trading partner. Each is created from the same ERP records that run your inventory, warehouse and accounting.
| Transaction | What it does for Ashley Stewart |
|---|---|
| EDI 850 purchase order | Ashley Stewart transmits order details by store or DC. AIMS360 turns them into sales orders automatically, validated against live inventory. |
| EDI 855 acknowledgment | Order-level only. AK to accept the order in full, RJ to reject. Decided against real availability, not a spreadsheet. |
| EDI 860 purchase order change | Revisions land in the system and update the open order rather than arriving as a note to key in. |
| EDI 856 ship notice (ASN) | Carton-level shipment notice with GS1-128 labels and a tracking number on every carton, transmitted at shipment close. |
| EDI 810 invoice | Bills Ashley Stewart electronically, with the order, shipment and terms already attached. |
Requirements come from the vendor guidelines Ashley Stewart issues to you and can change. Ownership changed in 2026, so confirm your vendor number and trading partner details with your buyer before onboarding.
The Part That Catches Vendors Out
Most retailers let you acknowledge line by line. Ashley Stewart does not.
The 855 carries order-level status only, with no style or line item detail, and only two codes are accepted: AK to accept the order in full, and RJ to reject it. You cannot confirm eight of ten styles and flag the other two. The decision is binary.
Accept and fail to ship complete, and it becomes a fill rate problem. Reject an order you could mostly have filled, and you gave away business. Both mistakes come from acknowledging against a number nobody trusts. In AIMS360 the 850 lands against live inventory, so the accept decision is made against real availability.
Because the 860 is part of the required set, revisions update the order in the system. That matters more when the acknowledgment is all or nothing, since a missed change can turn an accepted order into a short shipment.
Ashley Stewart accepts FOB code DF, defined by buyer and seller, and it is the only option this trading partner takes. It is set once at customer setup. DF is an FOB term, not a document type, and it is easy to mistake for part of a transaction number.
Shipping, Packing & Routing
Three setup items that decide whether the ASN is clean from the first shipment.
| Requirement | How AIMS360 handles it |
|---|---|
| A tracking number on every carton | For small package shipments via UPS or FedEx, each carton needs its own tracking number. AIMS360 captures it as cartons are packed and carries it into the 856, with no need to modify the bill of lading number to a lead tracking number. |
| SCAC and transport code per carrier | Every carrier shipping to Ashley Stewart needs a standard carrier alpha code and an EDI transport method code, M for motor carrier or P for small package. Both are configured once and feed the ship notice. |
| Store and DC setup | Store and distribution center codes are bulk loaded through a data import template, so orders route correctly and ship-to detail flows to the ASN and carton labels. |
| Packing rules | A packing rule per trading partner builds cartons consistently. For deep size ranges that is where most packing time goes, and it makes the ASN cleaner because the document is generated from the carton record. |
How Ashley Stewart EDI Works
AIMS360 sits between Ashley Stewart and your warehouse, turning each EDI document into action and each action back into the compliant document Ashley Stewart expects.
| Step | What happens |
|---|---|
| 1. 850 PO received | Ashley Stewart transmits the purchase order. AIMS360 imports it against live inventory, routed to the correct store or DC. |
| 2. 855 sent as AK or RJ | AIMS360 returns AK to accept in full or RJ to reject, decided against real availability. |
| 3. 860 changes update the order | Purchase order changes revise the open order in the system. |
| 4. Pick, pack, ship in the built-in WMS | Packing rules build consistent cartons, GS1-128 labels print, and a tracking number is captured on every carton. |
| 5. 856 ASN at shipment close | Transmits with carton-level tracking, SCAC and transport code, derived from the same carton record as the labels. |
| 6. 810 invoice | Accounting invoices Ashley Stewart automatically with the order, shipment and terms attached. |
Managed Ashley Stewart Onboarding
Ashley Stewart issues your vendor number, EDI vendor guidelines and routing requirements once your agreement is in place. AIMS360's EDI specialists configure the customer and EDI records with FOB set to DF, load your stores and DCs by import template, set SCAC and transport codes per carrier and packing rules per trading partner, then move test documents end to end with carton-level tracking checked against the guideline, the same fully managed EDI service behind every retailer we support. When Ashley Stewart updates a requirement, the mapping updates with it.
Ashley Stewart EDI FAQ
Ashley Stewart EDI is the electronic data interchange link a vendor runs to trade purchase orders, ship notices and invoices with Ashley Stewart, the plus-size women's apparel retailer founded in Brooklyn in 1991. In AIMS360 the flow runs on the 850, 855, 856 and 810, with the 860 purchase order change also required. Cartons need GS1-128 labels, and each carton on a small package shipment needs its own tracking number.
The core flow is the 850 purchase order in, then the 856 ASN and 810 invoice back out. Two further documents are specifically required: the 855 purchase order acknowledgment and the 860 purchase order change. AIMS360 configures all of them as part of the trading partner setup.
Ashley Stewart accepts order-level status codes only on the 855, with no line item detail, and only two codes: AK to accept the order in full, and RJ to reject it. There is no partial accept, so your availability answer has to be right at the moment you acknowledge, which is why the acknowledgment should be driven by live inventory.
Ashley Stewart accepts FOB code DF, meaning defined by buyer and seller, and it is the only option this trading partner accepts. It is set once during customer setup. DF is an FOB term rather than a document type.
Yes, for small package shipments via carriers such as UPS or FedEx, a tracking number must be present for each carton. AIMS360 captures tracking per carton as cartons are packed and carries it into the 856, with no need to modify the bill of lading number.
A SCAC for every carrier used to ship to Ashley Stewart, and an EDI transport method code per carrier, most commonly M for motor carrier and P for small package. Both are configured once during setup and feed the ship notice.
Store and distribution center codes are loaded during setup, in bulk through a data import template. Orders then route to the correct store or DC automatically and the ship-to detail flows through to the ASN and carton labels.
Yes. A packing rule configured for the trading partner builds cartons consistently without deciding pack-out order by order, and consistent cartons make the ASN cleaner because the document is generated from the carton record.
No. AIMS360 includes managed EDI as part of the platform, with no separate EDI vendor, no per-document fees and no middleware layer to reconcile.
Yes. Ashley Stewart orders, other retailer EDI programs, Shopify DTC and marketplace orders all allocate against one inventory pool with channel rules. With an all-or-nothing acknowledgment that single pool matters more, because the accept decision depends on knowing real availability.
Get Started
Bring your Ashley Stewart program to a demo and we will walk through the documents, the all-or-nothing acknowledgment, carton-level tracking, and how managed onboarding gets you compliant from the first shipment.
