AIMS360 connects to Sam's Club natively over EDI. SamsClub.com dropship, club replenishment and rollout orders run on one connection and one stock record, with the document set and label rules applied per program.
A Sam's Club vendor is rarely running one thing. There is SamsClub.com dropship, there is club replenishment, and there are rollouts and modular resets, and they do not use the same document set as each other. AIMS360 runs all of them natively over EDI, from the same order and inventory record as your other retail accounts, with the rules applied per program instead of per hope.
AIMS360 connects to Sam's Club natively over EDI, as part of the ERP rather than a separate subscription. It handles SamsClub.com dropship, club replenishment and rollout or modular orders on the same connection, applying the correct document set and label rules per program. Sam's Club runs on Walmart's EDI infrastructure but carries its own identifiers, and AIMS360 splits the traffic into the right programs behind one trading partner setup.
The part that catches brands out is not the connection. It is that Sam's Club is not one program with one rulebook. A purchase order arriving from Sam's Club can be a consumer order going to a member's door, a bulk replenishment going to a club, or a rollout tied to a modular date that cannot move. Same retailer, same connection, different obligations, and a system that treats them all identically will be wrong about two of the three.
Worth being precise about which one you have been asked to do, because the answer changes the document set, the packaging and the clock.
| Program | What it actually is |
|---|---|
| SamsClub.com dropship (DSV) | Consumer orders from the Sam's Club website, shipped by you, one member at a time, in Sam's Club branding. This is the program with the fullest EDI requirement. Sam's Club's own DSV setup guide lists the 856 advance ship notice as a required basic document for SamsClub.com DSV, alongside the 850, 855, 846, 824 and 810. |
| Club replenishment | Bulk purchase orders that restock clubs through the distribution network. Club pack quantities, pallet configurations and delivery windows matter far more here than they do on dropship, and the required document set is set by your department rather than by the DSV rules. |
| Rollouts and modulars | New item launches and modular resets, where a quantity has to land across many clubs against a fixed set date. The volume is lumpy, the date is the whole point, and missing it does not just cost a fine, it costs the shelf. |
Sam's Club publishes a basic document set for the SamsClub.com DSV program. Other programs and other departments vary, and this is the single most common source of a bad assumption.
| Document | What it does on a Sam's Club program |
|---|---|
| 850 | Purchase order. On DSV it is a consumer order. On replenishment it is a bulk order to a distribution center or a club. Same transaction set, completely different downstream behavior. |
| 855 | Purchase order acknowledgment. Listed in the Sam's Club DSV basic document set. |
| 856 | Advance ship notice. Required for SamsClub.com DSV per Sam's Club's own setup guide. Whether it is required on a given replenishment or rollout program depends on your department, so confirm it against the guideline issued to your account rather than assuming either way. |
| 810 | Invoice. Listed in the Sam's Club basic set under general merchandise rather than under the DSV grouping, which is why some departments run an invoice-only relationship with no ASN at all. |
| 846 | Inventory inquiry and advice. The availability feed that keeps SamsClub.com from selling a unit you no longer have. |
| 824 | Application advice. The document that tells you something you sent was rejected, and the one most brands discover only after a week of silence. |
| 852 | Product activity data. Where a replenishment relationship gives you sell through visibility rather than just orders. |
| 864 | Text message. Used by Sam's Club for supplier notifications. |
Sam's Club is part of Walmart Inc., and it shows up everywhere in the setup. That is convenient if you already trade with Walmart and confusing if you do not know to expect it.
| What you configure | Where it comes from |
|---|---|
| Supplier portal | Retail Link, the same Walmart supplier portal, with a minimum of two users. EDI setup and testing run through the Global Enterprise Mailbox inside it. |
| Communication | AS2, tested through the GEM mailbox with security certificates uploaded during setup. |
| Vendor number | Sam's Club's own guide describes the IA qualifier as a 9 digit Walmart assigned vendor number. The number is yours, the numbering scheme is Walmart's. |
| Department number | The DP qualifier carries a 5 digit Walmart department number. This is the field that decides which rulebook applies to a given order, which is why two Sam's Club programs can look identical in a translator and behave differently in practice. |
| GLN | The UL qualifier carries a Global Location Number, and Sam's Club's is its own. The guide gives 0605388000002 as the Sam's Club corporate GLN. Ship to locations have their own. |
| ISA ID | Sam's Club carries its own interchange ID rather than sharing Walmart's outright. Published Sam's Club DSV integration documentation lists it as 925485USSM for both dropship and ship to warehouse traffic. Confirm the ID issued to your account in Retail Link before you configure anything against it. |
Dropship goes to a member. Everything else goes into a network, and which part of the network changes what you have to do.
Sam's Club operates more than 90 US receiving locations, including general merchandise DCs, grocery and perishable DCs, ecommerce fulfillment centers and specialty facilities. Which one an order routes to is on the order, not in your head, and the packaging expectations follow the facility.
A brand running mostly dropship can still receive a bulk ship to DC order without warning, because the department decides. The system has to be ready for it rather than treating it as an exception somebody handles manually.
Some programs deliver straight to clubs rather than through a DC. Published Sam's Club OTIF guidance gives dry DCs and direct club deliveries a four day delivery window, against a one day window on grocery and perishable, so the same lateness is not equally expensive everywhere.
Sam's Club suppliers shipping less than truckload volume frequently move through a retail consolidation program, where a consolidator combines your freight with other suppliers' into full truckloads for the DC. It changes your ship from point and your paperwork, and it is a common source of ASN mismatches when the ERP is not aware of it.
Compliance guidance for Sam's Club calls for GS1-128 barcodes on shipping cartons and SSCC pallet labels on two adjacent sides of each pallet, with carton and pallet contents matching the physical shipment exactly. AIMS360 prints the label and builds the 856 from the same scan, so the two cannot drift.
If a third party 3PL fulfills your Sam's Club volume, it maps to a real AIMS360 location, so ship confirmation and tracking come back from wherever the freight actually left rather than from an assumption.
Figures below are the published program figures. Programs change and thresholds move, so treat these as the shape of the thing and confirm your current numbers in Retail Link.
| Measure | What is published |
|---|---|
| Delivery window (MABD) | Published Sam's Club OTIF guidance gives grocery and perishable DCs a one day window, and dry DCs and direct club deliveries a four day window, the must arrive by date or the three days before it. |
| ASN timing | Compliance guidance says the ASN must be transmitted after the shipment departs your facility and received before the shipment arrives at the DC, with late transmission drawing a per occurrence chargeback. |
| ASN accuracy | Carton and pallet contents on the ASN must match the physical shipment exactly. This is the failure that costs the most, because it is discovered at receiving rather than at your dock. |
| Walmart SQEP | Walmart's Supplier Quality Excellence Program runs in four phases covering ASN accuracy, barcode and labeling, load and packaging quality, and scheduling and transportation. Walmart's published figures include $200 per defective purchase order plus $1 per handled line, ASN not downloaded charges of $200 per PO on DSDC and $25 per PO otherwise, and $0.25 per case on quantity mismatches, capped at 30% of COGS per defective PO. Whether and how SQEP applies to your Sam's Club departments is worth confirming directly, because scope has moved over time. |
The EDI is built into the ERP, so the order that arrives, the units it consumes and the document that goes back are all the same record.
Dropship, replenishment and rollout orders each get the document set, packaging and labeling their program requires, configured once during implementation rather than decided per order.
Sam's Club orders land in order management next to your other retail EDI, wholesale and DTC, instead of in a portal somebody has to remember to open.
The 846 publishes available to sell, with open orders and allocations already netted out, so a rollout commitment is not quietly sold to a SamsClub.com member.
When a rollout, a club replenishment order and a dropship order want the same units, allocation rules settle it deliberately rather than whoever picks first.
The GS1-128 carton label and the 856 are produced by the same system that scanned the carton, which removes the mismatch failure rather than managing it.
AIMS360 charges no per document or per kilocharacter fees of its own. A rollout that multiplies your document count for a month does not multiply an EDI invoice.
Pallets for a DC and single boxes to members come out of the same operation, on the same stock, with the rules applied per program. See native EDI and inventory and WMS.
The implementation team configures the ERP and the Sam's Club connection together, so there is no handoff between the people who know your inventory and the people who know the maps.
What brands ask when Sam's Club opens a program.
Yes, natively over EDI, as part of the ERP rather than a separate subscription. AIMS360 handles SamsClub.com dropship, club replenishment and rollout or modular orders on the same connection, with the document set and packaging rules applied per program. Orders, availability, shipments and invoices move between Sam's Club and the same records that run your other retail accounts.
For SamsClub.com dropship, yes. Sam's Club's own DSV EDI testing and setup guide lists the 856 advance ship notice among the required basic documents for the SamsClub.com DSV program, alongside the 850, 855, 846, 824 and 810. For club replenishment and rollout programs it depends on your department, and some departments run an invoice based relationship without an ASN. Do not assume either way. Get the guideline issued to your account, per program, in writing.
Same infrastructure, different identity. Sam's Club is part of Walmart Inc., you set it up through Retail Link and the Global Enterprise Mailbox, you communicate over AS2, and your vendor number and department number both use Walmart's numbering. But Sam's Club carries its own interchange ID and its own GLN, and the department number is what decides which program rules apply. So being live with Walmart does not make you live with Sam's Club, and the two sets of requirements are not interchangeable.
Who receives the box and what it has to look like. Dropship is a consumer order shipped to a member's address in Sam's Club branding, one order at a time, with the full DSV document set behind it. Club replenishment is bulk stock going into the distribution network, where club pack quantities, pallet configuration, GS1-128 carton labels and the delivery window are what you are measured on. They draw on the same inventory and almost nothing else about them is the same.
A rollout is a new item launch pushed out across clubs, and a modular is a planogram reset that changes what sits on the shelf. Both tie a quantity to a fixed set date across many locations at once. The volume is lumpy in a way ordinary replenishment is not, and the date is not negotiable, so the risk is less about document formatting and more about whether you can commit and hold the units. That is an allocation and inventory question, which is why it belongs on the same record as everything else.
Yes. Sam's Club's own DSV setup guide has suppliers obtain Retail Link access with a minimum of two users, complete internal testing, obtain a Global Enterprise Mailbox and upload security certificates, then complete AS2 communication testing before moving through the document status phases to production. The guide allows a maximum of six weeks for testing the basic document set.
Your vendor number and department number use Walmart's numbering, described in the Sam's Club guide as a 9 digit Walmart assigned vendor number and a 5 digit Walmart department number. The GLN is Sam's Club's own: the guide gives 0605388000002 as the Sam's Club corporate location, and ship to locations carry their own. The department number is the field that matters most operationally, because it is what routes an order to the right rulebook.
Published Sam's Club OTIF guidance gives grocery and perishable DCs a one day delivery window and dry DCs and direct club deliveries a four day window, meaning the must arrive by date or the three days before it. That is looser than the window Walmart applies more broadly, which is one of the few places Sam's Club is easier than its parent. Thresholds move, so confirm your current scorecard in Retail Link.
Yes, and it should, because a brand running mostly dropship can still receive a bulk ship to DC order without notice. Both arrive on the same connection, both draw from the same stock record, and each gets the document set, packaging and labeling its program requires. Nothing has to be re-keyed and nobody has to notice the difference by eye.
Compliance guidance calls for GS1-128 barcodes on all shipping cartons and SSCC pallet labels on two adjacent sides of each pallet, with carton and pallet contents matching the physical shipment exactly. The most common cause of a mismatch is the label and the ASN being produced by two different systems that drift apart. AIMS360 generates both from the same scan, which removes the failure mode rather than monitoring it.
Not with AIMS360. The EDI is part of the ERP, so the ASN comes from the same system that scanned the cartons and printed the labels, and connects over the communication method Sam's Club mandates. The alternative, a translator sitting beside your ERP, has to be told what shipped, and whatever tells it becomes a second copy of the truth that eventually disagrees with the first. AIMS360 also charges no per document or per kilocharacter fees of its own.
Sam's Club's online supplier relationship is built around the drop ship vendor program rather than an open third party marketplace in the Walmart Marketplace sense, so the commercial shape is dropship: Sam's Club sets the member price and pays you a cost, and you fulfill in their branding. If somebody has offered you a Sam's Club online program, confirm which program it is and who sets retail before anything is configured, because that answer decides the deal and not just the plumbing.
Sam's Club's own guide allows a maximum of six weeks for testing the basic document set, and notes that anything outside that set is treated as a specialty document requiring the full testing process. In practice the certification cycle and your department's specific requirements drive the timeline more than the software does. Ask for a timeline against your actual department during evaluation rather than accepting a generic number.
Yes. A third party 3PL maps to a real AIMS360 location, so a Sam's Club program can be pointed at whichever site actually fulfills it, and ship confirmation and tracking come back from where the freight left. This matters more than usual on Sam's Club because retail consolidation can change your effective ship from point, and an ASN built on the wrong origin is an ASN that fails at receiving.
Last reviewed 7 August 2026 by the AIMS360 EDI team. The required basic document set for SamsClub.com DSV, the IA, DP and UL qualifier descriptions, the 0605388000002 corporate GLN and the Retail Link and Global Enterprise Mailbox testing path are from Sam's Club's own DSV EDI testing and setup guide published on corporate.walmart.com. The 925485USSM interchange ID is from published Sam's Club DSV integration documentation and should be confirmed against the ID issued to your account. Delivery window figures are from published Sam's Club OTIF guidance. SQEP phases and fine amounts are Walmart's published SQEP figures. Distribution center counts and label requirements are from published supplier compliance references. Retailer programs, thresholds and requirements change, so confirm current specifics in Retail Link and with your Sam's Club contact.
Bring your department numbers and the programs you have been offered to a demo, and we will walk through what each one requires, how the documents differ, and how the same stock record serves all of them at once.
