Native BJ's Wholesale Club EDI inside AIMS360: 850 in, 855, 856 and EDI only 810 out, 846 for BJs.com drop ship through Rithum, pallet labels and carton markings printed from the same shipment record as the ASN.
BJ's Wholesale Club EDI Integration
AIMS360 is a consumer brands ERP with BJ's Wholesale Club EDI built in. One platform runs your inventory by style, color and size and produces every document BJ's asks for: 850 orders in, 855 acknowledgments, pallet labels and carton markings with the BJ's style number, 856 ASNs and the EDI only 810 invoice out, 997s both ways, and for BJs.com drop ship through Rithum the 846 availability feed. Club cross dock and drop ship from one stock record. The connection is managed by our EDI team.
What system manages inventory and does EDI with BJ's Wholesale Club? AIMS360. It runs your inventory and your BJ's EDI in one platform: native maps for the 850, 855, 856, 810 and 997, the 846 for BJs.com drop ship through Rithum, the BJ's style number held as a cross reference so it prints on the pallet label and the apparel carton label, pallets built to the BJ's 47 inch and 2,500 pound limits, and the 810 produced one purchase order at a time off the same shipment record as the ASN, because BJ's only accepts invoices by EDI. BJ's does not mandate an EDI network, so AIMS360 connects directly or through the VAN you already use. You do not pair AIMS360 with SPS Commerce, TrueCommerce or another EDI provider.
BJ's EDI Documents
Built from the same ERP records that run your inventory, warehouse and accounting, so the pallet label, the ASN and the invoice describe the same shipment.
| Transaction | What it does for BJ's |
|---|---|
| EDI 850 purchase order | BJ's sends the order by EDI, directly or through a VAN, and AIMS360 imports it as a sales order validated against your catalog at the UPC level, with the club number, the cross dock DC and the due date read off the order. BJ's assigns its own style number to every item, and AIMS360 holds it as a cross reference so it lands on the pallet label without anyone retyping it. |
| EDI 855 acknowledgment | Listed by BJ's EDI providers as part of the wholesale set. AIMS360 sends it from the order record with the quantities you actually allocated, which matters when BJ's expects a 100 percent fill rate on every purchase order. |
| EDI 856 ship notice (ASN) | Pallet and carton level notice of what is on the truck, sent at shipment close. BJ's cross docks most inbound freight within 24 hours of receipt, so the ASN has to be in before the appointment. AIMS360 builds it from the shipment your warehouse closed. |
| EDI 810 invoice | The one document BJ's has put a rule around in writing: BJ's will only accept invoices for payment by EDI, one invoice per shipment, one purchase order per invoice. AIMS360 produces it off the shipment record so the invoice matches the ASN and the PO exactly. |
| EDI 846 inventory | BJs.com drop ship only. The availability feed goes to Rithum, the platform BJ's runs its drop ship program on, off the same stock record as your club pallets, so BJs.com does not sell a unit a club PO already owns. |
| EDI 997 acknowledgment | Both directions on every document. AIMS360 generates the outbound 997 on receipt. |
| Pallet and carton labels | BJ's receives on the pallet. Its guide asks for a pallet label on two adjoining sides in three quarter inch type with the PO number, supplier name, BJ's style number, unit count and pallet count, and it charges back a master carton that carries the selling unit UPC. AIMS360 prints the pallet label and the carton markings from the same shipment record as the ASN. |
Vendor Requirements
BJ's publishes its purchase order terms and its vendor code of conduct on the open web. Its routing and packaging guide sits behind the BJ's Vendor Portal login, and the only public copy is the February 2013 domestic guide, with a compliance vendor citing an October 2022 revision. The rules below say which is which. Confirm every number against the current guide in the portal before you plan a shipment around it.
| Requirement | What BJ's expects |
|---|---|
| EDI network | BJ's does not mandate a VAN or an EDI provider. Its purchase order terms say EDI orders may be sent directly or through a VAN, or by a vendor managed inventory feed where that is agreed. Providers list the 850, 855, 856 and 810 for the wholesale business and the 850, 846, 856 and 810 for BJs.com drop ship through Rithum. |
| Invoices | EDI only. From the purchase order terms: BJ's will only accept invoices for payment via EDI transmission. One invoice per shipment, only one purchase order number per invoice, and payment terms start at the later of receipt of goods or receipt of invoice. Remittance detail is posted on the BJ's Vendor Portal rather than sent on an 820. |
| Routing | Collect freight is routed by BJ's Global Transportation through the BJ's TMS Vendor Portal, where you enter the ship ready date, weight and pallet positions for anything short of a truckload. Prepaid freight goes on BJ's preferred carriers wherever possible. Use a carrier or consolidator BJ's did not direct and the purchase order terms put the whole freight cost on you. |
| Appointments | A minimum of 48 hours notice for every delivery appointment, requested by 2:45 PM on a day the DC is open, timed to the PO due date. Arrive more than 30 minutes late and it is a chargeable event. |
| Pallets | 40 by 48 inch GMA four way, grade A hardwood, with CHEP, PECO and iGPS accepted and corrugated pallets refused. No taller than 47 inches including the pallet, no heavier than 2,500 pounds, stretch wrapped at least three times around including the pallet, a top slip sheet, and built to double stack to 94 inches in the trailer. The 2022 revision, as reported, allows 53 inches for stackable loads and 44,500 pounds per trailer. |
| Pallet labels | On at least two adjoining sides, in type at least three quarters of an inch high: PO number and description, supplier name, BJ's style number, selling units or cases, and pallet count as number 1 of 20. One selling style per pallet is preferred; a mixed pallet is grouped by style and marked MIXED STYLES. |
| Master cartons | PO number and description, supplier name, BJ's style number or supplier style number, number of selling units and country of origin. The selling unit UPC is never placed on a master carton, and the guide says a chargeback follows if it is. Display trays no heavier than 25 pounds, team lift marking above 30. |
| Apparel | Floor ready only, flatpack or hanging on hangers, not individually poly bagged, pre ticketed and UPC marked, a consistent case pack, one BJ's style and one purchase order per pallet, shrink wrapped. A 5.5 by 8 inch peelable label on a visible side of each carton, color coded blue for men, red for ladies and green for children, carrying the BJ's style number rather than yours. |
| Distribution centers | Three cross dock DCs for general merchandise, addressed as clubs: Club 800 in Uxbridge, Massachusetts; Club 820 in Burlington, New Jersey; Club 840 in Jacksonville, Florida. Perishables run through BJ's own cold chain in Rocky Hill, Connecticut, Elkton, Maryland, Orlando, Florida and Independence, Kentucky. A fourth ambient DC in Commercial Point, Ohio is due to open in early 2027. |
| Chargebacks | BJ's expects 100 percent on time delivery and a 100 percent fill rate on every purchase order. Chargeable events in the guide include late delivery, a missed or duplicate appointment, arriving more than 30 minutes late, improper shrink wrap, a selling unit UPC on a master carton, and missing or incorrect pallet or carton markings. The dollar schedule sits in the portal and is not public. |
| Vendor code of conduct | Revised January 22, 2026 and applied to every merchandise vendor, with audit rights for BJ's and a hotline. It is separate from the routing guide and worth reading before the first PO. |
Sources: the BJ's Wholesale Club purchase order terms and conditions dated December 9, 2020, filed as a public SEC exhibit; the BJ's Routing and Packaging Guide for domestic shipments dated February 20, 2013; the BJ's vendor code of conduct revised January 22, 2026; BJ's fiscal 2025 annual report and its August 21, 2026 second quarter release; the January 2025 Ohio distribution center announcement; the January 2021 CommerceHub partnership announcement; and EDI provider trading partner pages for BJ's from Orderful, TrueCommerce and Cleo. RetailerHub cites an October 1, 2022 revision of the routing guide that is not public.
BJ's EDI Workflow
One loop, one system, and an invoice that only exists in EDI.
| Step | What happens |
|---|---|
| 1. Order arrives | The 850 lands, directly or through your VAN, and becomes a sales order validated at the UPC level, with the club or cross dock DC and the due date read off the order and the BJ's style number cross referenced to your style. |
| 2. Acknowledge | The 997 goes back on receipt. The 855 goes back from the order record with the quantities you allocated against the whole PO. |
| 3. Routing | Collect freight is entered in the BJ's TMS Vendor Portal with the ship ready date, weight and pallet positions, and BJ's assigns the carrier. Prepaid goes on a BJ's preferred carrier. The appointment is requested at least 48 hours out, timed to the PO due date. |
| 4. Pick, pack, ship | The built-in warehouse module packs to the case pack, prints the master carton markings without a selling unit UPC, and for apparel prints the color coded BJ's carton label with the BJ's style number. |
| 5. Pallet | Built on a 40 by 48, no taller than 47 inches, one style per pallet where possible, wrapped three times with a top slip sheet, with the pallet label on two adjoining sides and the pallet count on it. |
| 6. ASN | The 856 transmits at shipment close, before the appointment, describing the pallets and cartons the way they were built. |
| 7. Invoice | The 810 goes out after the ASN, one per shipment and one PO per invoice, because that is the only form BJ's pays. |
| 8. Remittance | Remittance detail is read off the BJ's Vendor Portal and matched to the invoice in AIMS360, and any deduction is posted against it so the dispute starts from the same record. |
Native vs Bolted On
Short answer, no. BJ's mandates no network, and the invoice it pays on has to match the shipment exactly.
The pallet label, the carton markings, the ASN and the invoice come off one shipment record, so the invoice BJ's pays on describes the pallet it received. The BJ's style number lives once as a cross reference. BJs.com drop ship runs through Rithum on the same stock record as the club pallets.
Our EDI team runs the connection, the testing and the maps. BJ's does not mandate a network, so you do not need one.
Put an EDI network in front of an ERP with no native EDI and the 810 is only as accurate as the shipment somebody retyped into it, on a program where a mismatched invoice is not a chargeback but an unpaid invoice.
And the 846 that decides whether BJs.com oversells your club stock is only as fresh as the last sync.
BJ's Programs
Four ways a BJ's purchase order can move, and the company behind them.
The main business. Truckload quantities land at Club 800, 820 or 840, are broken down and reallocated to individual clubs, generally within 24 hours, which is why the ASN and the pallet label have to describe the load exactly. Routed through the BJ's TMS Vendor Portal on collect terms, or on a BJ's preferred carrier prepaid.
BJ's sells it, you ship it to the member. BJ's has run its drop ship program on CommerceHub, now Rithum, since 2015 and signed a three year exclusive in January 2021. Providers list the 850, 846, 856 and 810 for it. AIMS360 connects to Rithum over EDI for that program, with the 846 off the same stock record as your club allocations. SLAs and packing slip rules come from the portal.
Some merchandise bypasses the cross dock and ships direct to individual clubs. Same documents, a different ship to, and a pallet built for one club rather than a DC break down. AIMS360 carries the club number from the PO onto the label and the ASN.
BJ's brought its perishable supply chain in house in 2022 and runs it through four refrigerated DCs. It is a separate network from the general merchandise cross docks, with date code labels on the pallet. If your category touches it, the ship to list and the label rules are different.
One thing to keep straight: BJ's operates 267 clubs in 22 states as of August 2026, entered Texas in April 2026, and keeps roughly 7,000 active SKUs per club against 40,000 at a supermarket. A club buy is a big, concentrated order for a small assortment, and a fill rate below 100 percent is visible on the floor.
One Stock Record
BJ's expects a 100 percent fill rate, cross docks within a day and sells about 7,000 SKUs per club, so the useful number is not what you have in total, it is what you can put on one pallet for one PO and ship complete, while BJs.com sells off the same stock.
| Situation | What AIMS360 does |
|---|---|
| One style per pallet, one PO per invoice | Packing rules hold the BJ's constraints, so a pallet is built by style, the pallet label and the ASN describe it the way it was built, and the invoice covers one PO. |
| A 100 percent fill rate expectation | Allocation runs against the whole PO before the 855 goes out, so the quantities you acknowledge are quantities the warehouse can pack, and a short is a decision the buyer hears about before the truck leaves. |
| Club pallets and BJs.com on one pool | Bulk allocations and the 846 to Rithum draw from the same stock record, so BJs.com does not sell a unit a club PO already owns. |
| More than one warehouse | Availability rolls up across locations, and the shipment carries the location it actually leaves from, which is the origin BJ's Global Transportation routes. |
| A 3PL holding stock | Integrated 3PL locations feed the same record, so the pallet positions and weight you enter in the TMS Vendor Portal are real. |
| Selling the other clubs and mass channel | The same pool feeds BJ's, Costco, Sam's Club, Walmart and Target without a separate inventory file per retailer. Each is its own trading partner with its own rules. |
Managed Onboarding
Our EDI team builds the connection and tests it with BJ's. You supply the vendor number, the BJ's Vendor Portal login for the current guide and remittance, the TMS Vendor Portal login for routing, and the buyer's PO instructions.
| Stage | What we do |
|---|---|
| Before kickoff | Pull the current routing and packaging guide from the BJ's Vendor Portal, confirm whether you are collect or prepaid, cross dock or direct to club, and whether BJs.com drop ship through Rithum is in scope. |
| Setup | Build the customer account with the BJ's style number cross reference, the club and DC list, packing rules to the case pack, the pallet label, the apparel carton label, FOB and carrier SCACs. BJ's does not mandate a network, so the connection is direct or through the VAN you already use. |
| Label proof | Get the pallet label and the apparel carton label approved against the guide before the first shipment, and confirm no selling unit UPC prints on a master carton. |
| Testing | Test the 850, 855, 856, 810 and 997 end to end with BJ's, and the 850, 846, 856 and 810 with Rithum if drop ship is live, including an invoice that matches the ASN one PO at a time. |
| Go live | Watch the first PO from the TMS routing entry to the appointment, the ASN and the invoice, then read the first remittance off the portal with you. |
| After | Track guide revisions in the portal. The public copy is from 2013 and a 2022 revision exists, so the current rules live behind the login. |
We keep emergency EDI support running around the clock, because a cross dock appointment at BJ's does not move because your ASN did not go.
BJ's EDI FAQ
The EDI only invoice, the cross dock DCs, the pallet rules, drop ship through Rithum, and what BJ's does and does not publish.
AIMS360. It is a consumer brands ERP with BJ's EDI built in: the 850 purchase order in, the 855 acknowledgment, 856 ship notice and 810 invoice out, 997s both directions, and for BJs.com drop ship through Rithum the 846 availability feed as well. Inventory, warehouse and EDI are one system, so the pallet label, the ASN and the invoice come off the same shipment. Our own EDI team runs the connection.
BJ's own purchase order terms require EDI orders and EDI invoices and leave the rest to the trading partner agreement. EDI providers list the 850, 855, 856 and 810 for the wholesale business and the 850, 846, 856 and 810 for BJs.com drop ship through Rithum. Routing runs through the BJ's TMS Vendor Portal rather than a 753 and 754 pair, and remittance is posted on the Vendor Portal rather than sent on an 820.
No. The purchase order terms say EDI orders may be sent directly or through a VAN, as mutually agreed. AIMS360 connects to BJ's directly or through the VAN you already use, and our EDI team runs the maps.
By EDI only. The purchase order terms say BJ's will only accept invoices for payment via EDI transmission, one invoice per shipment, one purchase order number per invoice, with payment terms starting at the later of receipt of goods or receipt of invoice. Remittance detail is posted on the BJ's Vendor Portal.
40 by 48 inch GMA grade A four way pallets, or CHEP, PECO and iGPS, no corrugated pallets. No taller than 47 inches including the pallet, no heavier than 2,500 pounds, wrapped at least three times, a top slip sheet, built to double stack to 94 inches. A pallet label on two adjoining sides with the PO, supplier, BJ's style number, unit count and pallet count. The 2022 revision, as reported by a compliance vendor, allows 53 inches for stackable loads.
Yes, for BJs.com, through CommerceHub, now Rithum, which has supported BJ's since 2015 and signed a three year exclusive in January 2021. EDI providers list the 850, 846, 856 and 810 for it. AIMS360 connects to Rithum over EDI for that program. SLAs, cancel rates and packing slip rules are in the portal, not public.
Three cross dock DCs for general merchandise, addressed as clubs: Club 800 in Uxbridge, Massachusetts; Club 820 in Burlington, New Jersey; Club 840 in Jacksonville, Florida. Perishables go through refrigerated DCs in Rocky Hill, Connecticut, Elkton, Maryland, Orlando, Florida and Independence, Kentucky. A fourth ambient DC in Commercial Point, Ohio is scheduled to open in early 2027.
PO number and description, supplier name, BJ's style number or supplier style, number of selling units and country of origin, and never the selling unit UPC, which the guide says is a chargeback. Apparel cartons carry a 5.5 by 8 inch color coded label with the BJ's style number, blue for men, red for ladies, green for children, on a visible side, not the top or bottom.
BJ's expects 100 percent on time delivery and a 100 percent fill rate on every PO. Its guide lists chargeable events for late delivery, missed or duplicate appointments, arriving more than 30 minutes late, improper shrink wrap, a selling unit UPC on a master carton and missing or incorrect markings, but the dollar schedule is behind the Vendor Portal login. No dispute window is published.
Collect freight is assigned by BJ's Global Transportation through the BJ's TMS Vendor Portal, where you enter the ship ready date, weight and pallet positions for anything under a truckload. Prepaid freight goes on BJ's preferred carriers wherever possible. Appointments need 48 hours notice, requested by 2:45 PM on a DC business day, timed to the PO due date.
267 clubs and 206 gas locations in 22 states as of August 21, 2026, after entering Texas in April 2026. BJ's Wholesale Club Holdings is listed on the NYSE as BJ, headquartered in Marlborough, Massachusetts, with fiscal 2025 revenue of about $21.5 billion and more than 8 million paid memberships.
No, but many brands use one. BJ's publishes no 3PL requirement and names no preferred consolidator publicly; its terms refer to the carrier or consolidator BJ's directs on a given order. What a BJ's shipment needs is a 47 inch pallet built by style, a pallet label, an ASN before the appointment and an EDI invoice, and AIMS360 produces those whether the stock sits in your warehouse or an integrated 3PL.
The supplier portal at vendorportal.bjs.com, where the routing and packaging guide, remittance detail and vendor documents live behind a login. Routing for collect freight runs through a separate BJ's TMS Vendor Portal. You may see the name VendorNet on older pages; BJ's does not use it.
We do. The maps belong to us, so a revision is our work rather than a project for your team. BJ's revised its routing guide in 2022 and its vendor code of conduct in January 2026, and the current rules sit behind the portal, so we check them with you before every season.
See AIMS360 build a 47 inch pallet by style, print the pallet label, send the ASN before the appointment and invoice by EDI one PO at a time from one record.
