Native Hibbett EDI inside AIMS360: 850 orders in with mark-for stores, the ASN built from the closed shipment with the Load ID and BOL, one 810 per shipment per PO, GS1-128 labels, and UPCs exported as an 832 for OpenText.
Hibbett EDI Integration
AIMS360 is a consumer brands ERP with Hibbett EDI built in. One platform runs your inventory by style, color and size and produces every document Hibbett asks for: 850 orders in with their mark-for stores, GS1-128 carton labels, 856 ASNs built from the closed shipment with the Load ID and BOL, 810 invoices one per shipment per PO, and your UPCs exported as an 832 catalog file. The connection is managed by our EDI team.
What system manages inventory and does EDI with Hibbett? AIMS360. It runs your inventory and your Hibbett EDI in one platform: the 850, 856 and 810 mapped by our EDI team, the ASN built from the closed shipment with the SSCC of every carton, the BOL and the Load ID Hibbett's transportation system assigned, one invoice per shipment per PO within the 3 business days Hibbett allows, GS1-128 carton labels from the same shipment record, your UPCs exported as an 832 catalog file for Hibbett's catalog on OpenText, and, on AIMS360's own EDI, hourly checks for missing 997s. Hibbett's manual names no required EDI network, and our own EDI team runs the connection and takes it through Hibbett's certification, so there is no separate EDI provider in the middle.
Hibbett EDI Documents
Built from the same ERP records that run your inventory, warehouse and accounting, so the order, the cartons, the ASN and the invoice describe the same shipment.
| Transaction | What it does for Hibbett |
|---|---|
| EDI 850 purchase order | Hibbett sends five kinds: bulk and release, stand alone, prepacks, auto replenishment, and an optional direct to store order. The PO number is 6 digits, and the retail price printed on your ticket comes from the 850. AIMS360 imports it as a sales order validated against your catalog at the UPC level, with the mark-for store on each line. |
| EDI 997 acknowledgment | Hibbett wants a 997 back for every 850 within 24 hours, and returns its own 997 for your ASNs and invoices. Our EDI team sets the 997 up and proves it in certification. On AIMS360's own EDI we also check every hour for outbound documents with no 997 back, and contact you and the trading partner when one is missing. |
| EDI 856 ship notice (ASN) | Sent on or before the release of the shipment to the carrier, at item level in eaches for every carton, with a unique BOL, a shipment number that is never reused, the mark-for store on bulk and prepack cartons, and the Load ID Hibbett's transportation system assigned. AIMS360 builds it from the closed shipment with the SSCC of every carton. Your team enters the Load ID in the load field on the 856 shipment, and our EDI team maps it to the segment Hibbett specifies. |
| EDI 810 invoice | Due within 3 business days after the goods ship. One invoice per shipment per PO, the ship-to store number on it, consolidated invoices to Hibbett's designated location codes, and no invoice number reused within two years. AIMS360 invoices from the same packed pick tickets the ASN is built from, one invoice per shipment per PO, so the quantities on both match. |
| EDI 852 sales data | Hibbett shares sell-through on the 852 through EDIFICE, the athletic industry data network. Ask Hibbett's EDI team how your account receives it. |
| GS1-128 carton label | A 4 by 6 inch label on the longest side leading corner or the top leading corner, one per carton, with the 6 digit PO number and the mark-for store in at least 30 point bold. Carton IDs are not reused for at least a year. AIMS360 prints it from the label template on the Hibbett account, from the same record the ASN is built from. |
| EDI 832 UPC catalog | Not an order document, but testing does not start without it. Hibbett wants an electronic UPC catalog, preferably through OpenText, formerly GXS, at least 10 days before market, with NRF color and size codes. AIMS360 exports your UPCs as an 832 catalog file from the style master, and a file missing those codes fails the catalog upload. |
Vendor Requirements
Hibbett publishes its vendor rules on its own EDI page at hibbett.com: a Vendor Compliance Manual and an Expense Offset Fees schedule, both effective July 5, 2023 and both titled Hibbett | City Gear, plus EDI templates and a store list updated May 29, 2026. The routing guide sits inside Hibbett's transportation portal and is not public. The rules below come from those documents unless a row says otherwise. Hibbett has been owned by JD Sports since July 2024, and we found no public sign that JD has replaced these documents, so confirm the current version with your buyer before you plan a shipment around a number.
| Requirement | What Hibbett expects, as published |
|---|---|
| Vendor documents | The Vendor Compliance Manual and the Expense Offset Fees, effective July 5, 2023, plus 850, 856 and 810 templates, direct to store 850 and 856 templates, a sample carton label, a sample price ticket, a dispute form and the EDI store list. All are linked from Hibbett's corporate EDI page. |
| EDI | All documents follow the VICS guidelines, version 4010. Hibbett sends the 850, the 852 through EDIFICE, and the 997; it receives the 856, the 810 and the 997. Its documents list no 855, 860, 846, 820, 753 or 754. |
| EDI provider and testing | Hibbett calls DiCentral its preferred EDI solution, and DiCentral runs Hibbett's testing and certification as a managed service. The manual names no required network. Testing does not start until shipments are 100 percent pre-ticketed and a UPC catalog is in place through OpenText, and once approved the vendor is expected to be 100 percent compliant. |
| Getting started | There is no public vendor application. The buyer contacts you, then comes a conference call with Hibbett's EDI, logistics, distribution and customer service teams, and a sample GS1-128 label and price ticket go in for approval before testing. |
| ASN | On or before the release of the shipment to the carrier, with the Load ID and a unique BOL. A late ASN is $5 per carton plus a $500 administration fee; an incorrect or missing ASN is $15 per carton plus $500. Only cartons in that shipment go on the ASN. |
| Invoice | Within 3 business days after shipment, one per shipment per PO. Late or incorrect invoices, cost or terms that differ from the PO, and duplicate invoice numbers are $175 per invoice. Hibbett will not honor an invoice more than 90 days after it receives the goods. |
| Routing | Routing is requested for each shipment in Hibbett's MercuryGate transportation portal, where the routing guide lives. Goods ship FOB the logistics facility or the other location on the PO unless Hibbett agrees otherwise in writing. Most routing violations are $500 per shipment plus freight, and an early, late or canceled PO shipment is $1,000 per shipment plus freight. |
| Cartons | Length 8 to 36 inches, width 9 to 20, height 4 to 30, weight 2 to 40 pounds, and conveyable. One PO and one store destination per carton. Bulk cartons hold one UPC; prepack cartons hold identical items and quantities, no exceptions. A non-conveyable carton is $25 per carton plus $500. |
| Carton label | 4 by 6 inch GS1-128, ANSI grade A or B, on the longest side leading corner or the top leading corner, never on a seam or wrapping a corner, and one per carton. Missing or misplaced labels are $25 per carton plus $500. |
| Fill | Every PO ships at least 80 percent complete on the first shipment unless the buyer authorizes otherwise in writing, and prepack orders ship 100 percent. Falling short of either is $500. |
| Ticketing | Every item arrives pre-ticketed. Non-footwear items carry the UPC and the Hibbett retail price from the 850, with size and price in at least 18 point bold and one barcode per item; footwear carries the UPC barcode and human readable only. No Hibbett, City Gear or Sports Additions name goes on a ticket. FineLine Technologies is the preferred ticketing vendor. Ticketing errors are $1.50 per item plus $500. |
| RFID | RFID is required on every item Hibbett sells: UHF EPC Gen2v2 tags encoded with the UPC and a serial number to the GS1 standard, on a hangtag for each SKU and an adhesive tag on footwear boxes. |
| Apparel prep | Every apparel item is poly bagged, no hangers are required, and all merchandise arrives ready for immediate placement on the sales floor. |
| Logistics facility | Most merchandise is received at the Hibbett Wholesale logistics facility in Alabaster, Alabama, which opened in 2014. JD Sports described Alabaster as moving toward multi-fascia use in 2026. Use the ship-to on the PO and in the transportation portal. |
| Payment and disputes | Payment terms are set on each PO and due dates run from the system receipt date. Deductions come off payments; no 820 appears in Hibbett's documents. A dispute must start within 60 days of the payment date, and no single violation exceeds 20 percent of the PO cost. |
| Insurance | Commercial general liability of at least $2 million per occurrence and in aggregate, $5 million for vendors Hibbett designates high risk, with Hibbett, Inc. and its affiliates named as additional insureds. |
Sources: the Hibbett | City Gear Vendor Compliance Manual and Expense Offset Fees, both effective July 5, 2023, and the superseded January 2020 manual for comparison; Hibbett's corporate EDI and traffic pages, read September 2026, including the EDI store list dated May 29, 2026; Hibbett's March 2024 annual report and its July 2012 announcement of the Alabaster facility; the Hibbett and JD Sports announcements of April and July 2024; JD Sports full year results of May 7, 2026 and half year results of September 23, 2026; SGB Media, February 2025 to February 2026; the Radial announcement of October 2017; and the AIMS360 EDI documentation for the 832 UPC catalog, the 856 load field, label templates and the 997. EDI provider pages for Hibbett list documents that Hibbett's own manual does not, so the page follows the manual.
Hibbett EDI Workflow
One loop, one system, and a routing step in the middle that hands you the Load ID.
| Step | What happens |
|---|---|
| 1. Catalog and tickets | Before testing, your UPCs go to Hibbett's catalog on OpenText as an 832 exported from the AIMS360 style master, and your ticket supplier prints tickets and RFID tags from your UPC list. |
| 2. Order arrives | The 850 becomes a sales order validated at the UPC level, with the mark-for stores, and the ship and cancel dates mapped to the order during setup. |
| 3. Acknowledge | The 997 Hibbett expects within 24 hours goes back; our EDI team sets it up and proves it in certification. |
| 4. Routing request | Your team requests routing for the shipment in Hibbett's MercuryGate portal, which assigns the Load ID. |
| 5. Pick and pack | Your team packs one PO and one store per carton, one UPC per bulk carton, and AIMS360 prints a GS1-128 label for every carton from the shipment record. |
| 6. ASN | The 856 is built from the closed shipment with the SSCC of every carton, the BOL and the Load ID entered on the shipment, and goes out on or before release to the carrier. |
| 7. Invoice | The 810 goes out within 3 business days, one per shipment per PO, from the same packed pick tickets. |
| 8. Payment | Payment arrives with any deductions taken, and a dispute goes in within 60 days with the shipment record behind it. |
Native vs Bolted On
Hibbett calls DiCentral its preferred EDI solution and runs vendor certification through DiCentral's testing service. Its manual names no required network, and our EDI team takes your AIMS360 connection through that same certification.
The order, the cartons, the labels, the Load ID, the ASN and the invoice are linked in one system, so the ASN describes the cartons that left and the invoice matches it. The 832 catalog file comes from the same style master as the UPCs on your orders and tickets.
Our EDI team builds the Hibbett maps and takes your connection through Hibbett's certification. On AIMS360's own EDI it also checks every hour for documents that were not acknowledged.
With web-form EDI in front of an ERP that has no native EDI, someone rekeys each shipment into a portal: the cartons, the SSCCs, the Load ID and the BOL. Each retype is a chance at the $15 per carton incorrect ASN fee plus $500.
And the evidence for a dispute ends up split between the portal and the ERP.
Hibbett Programs
Two ways Hibbett orders reach you today, two to check with your buyer, and the company behind them now.
Purchase orders for Hibbett stores come as bulk and release, stand alone, prepack and auto replenishment orders, most of them received at the Hibbett Wholesale logistics facility in Alabaster, Alabama. Prepack cartons are identical and ship 100 percent; everything else ships at least 80 percent on the first shipment.
An optional 850 type with its own 850 and 856 templates, shipping to stores instead of the logistics facility, with a separate invoice number for each shipping location. If your buyer uses it, we build and test it separately.
Hibbett's July 2023 documents cover City Gear, which Hibbett bought in 2018. JD Sports reported that during its 2025 to 2026 fiscal year 198 City Gear stores were transferred to DTLR and Shoe Palace and 2 closed, leaving no City Gear stores as a reported banner. If you sold City Gear, confirm which trading partner issues those purchase orders now.
Hibbett's manual mentions drop-shipped goods only in its acceptance terms and publishes no drop ship rules for hibbett.com. A 2017 announcement described a drop ship channel managed by Radial, and its status today is not public. Ask your buyer before you plan for it.
One thing to keep straight: Hibbett, Inc. is based in Birmingham, Alabama and has been owned by JD Sports Fashion since July 2024, when JD completed its purchase at $87.50 a share, an enterprise value of about $1.1 billion. Hibbett had 962 stores on August 1, 2026, per JD's half year results, and JD plans to close about 170 lower-performing Hibbett stores over three years while opening 20 to 30 a year in higher-growth locations. SGB Media reported Jared Briskin's appointment as CEO of Hibbett in February 2025. JD's other US store banners, including Finish Line, DTLR and Shoe Palace, report separately, and no public document says they share Hibbett's EDI program.
One Stock Record
A Hibbett program is hundreds of store orders packed one UPC to a bulk carton, shipped against a PO window where early and late both cost $1,000. The useful number is not what you have in total, it is what you can ship to each PO inside its window without falling under 80 percent on the next one.
| Situation | What AIMS360 does |
|---|---|
| One UPC per bulk carton | Inventory is kept by style, color and size, so a Hibbett pick can be packed in full cartons of one UPC and the ASN lists what is in each one. |
| Prepack orders | In AIMS360 a prepack is a selling ratio of sizes and a case pack is its own style holding inventory. Hibbett prepack cartons must be identical and ship 100 percent, so we test a prepack 850 with you before go-live. See case packs and prepacks. |
| The 80 percent rule | With Intelligent Allocation, stock can be allocated to open Hibbett orders down to the size level before release, so the allocated quantity against each PO is visible before it ships. |
| The PO window | We map the 850 ship and cancel dates to the order during setup, so open Hibbett orders can be worked by how close they are to either edge of the window. |
| A 3PL holding stock | Integrated 3PL locations feed the same record, so the carton count on the ASN comes from the packed shipment and the ASN describes cartons that exist. |
| Selling the rest of athletic | The same pool feeds Hibbett, Foot Locker, DICK'S Sporting Goods, Academy Sports and Scheels without a separate inventory file per retailer. Each is its own trading partner with its own rules. |
Managed Onboarding
Our EDI team builds the connection and takes it through Hibbett's certification. You supply your Hibbett vendor number, the buyer's EDI request, your transportation portal login, and a sample carton label and price ticket for approval.
| Stage | What we do |
|---|---|
| Kickoff | Join the conference call Hibbett holds with its EDI, logistics, distribution and customer service teams, and read the current manual, fee schedule and templates with you. |
| Catalog | Export your UPCs as an 832 file with NRF color and size codes for Hibbett's catalog on OpenText, at least 10 days before market. |
| Label and ticket proof | Get the sample GS1-128 label and price ticket approved by Hibbett before testing, and confirm your ticket supplier has the RFID encoding. |
| Setup | Build the Hibbett trading partner and maps with the stores from Hibbett's EDI store list, the GS1-128 label template, and the Load ID mapped from the load field on the 856 shipment. |
| Certification | Confirm the connection method with Hibbett's EDI department, then test the 850, 997, 856 and 810 end to end through Hibbett's DiCentral certification, plus the direct to store documents if your buyer uses them. |
| Go live | Watch the first PO through routing in the transportation portal, the pickup, the ASN with the Load ID and the invoice within 3 business days, then read the first payment and any deductions with you. |
| After | Track document changes. Hibbett's public rules date from July 2023 and JD Sports now owns the business, so we check the manual with you before every season. |
We keep emergency EDI support running around the clock, because at Hibbett a rejected ASN turns into $15 a carton plus $500 fast.
Hibbett EDI FAQ
The Load ID, the fee schedule, RFID, ticketing, DiCentral certification, City Gear, and who owns Hibbett now.
AIMS360. It is a consumer brands ERP with Hibbett EDI built in: the 850 in with its mark-for stores, the 856 built from the closed shipment with the Load ID and BOL, one 810 per shipment per PO, GS1-128 carton labels from the same shipment, and your UPCs exported as an 832 catalog file for OpenText. Our own EDI team builds the maps, takes the connection through Hibbett's certification, and on AIMS360's own EDI checks every hour for missing 997s.
Hibbett's manual says it sends the 850 purchase order, the 852 sales data through EDIFICE, and the 997, and receives the 856 ASN, the 810 invoice and the 997, all to the VICS 4010 guidelines. It lists no 855, 860, 846, 820, 753 or 754. Some EDI provider pages list extra documents, but Hibbett's own manual does not.
Hibbett calls DiCentral its preferred EDI solution and uses DiCentral to run vendor testing and certification, but its manual names no required network. Our EDI team confirms the connection method with Hibbett's EDI department and takes your connection through the same DiCentral certification.
The number Hibbett's transportation system assigns when you request routing for a shipment. It has to appear on the ASN along with a unique BOL, and reusing a Hibbett load number is $500 plus freight. In AIMS360 your team enters it in the load field on the 856 shipment, and our EDI team maps that field to Hibbett's ASN.
The ASN goes on or before the release of the shipment to the carrier. The invoice is due within 3 business days after shipment, one per shipment per PO. A late ASN is $5 per carton plus $500, and a late or incorrect invoice is $175.
Hibbett publishes an Expense Offset Fees schedule, effective July 5, 2023. Most violations add a $500 administration fee to a per-carton charge: $15 per carton for an incorrect or missing ASN, $25 per carton for misplaced labels or non-conveyable cartons, $1.50 per item for ticketing errors. Early, late or canceled PO shipments are $1,000 plus freight. No single violation exceeds 20 percent of the PO cost, and disputes must start within 60 days of payment.
Cartons measure 8 to 36 inches long, 9 to 20 wide and 4 to 30 high, weigh 2 to 40 pounds and must be conveyable, with one PO and one store per carton and one UPC per bulk carton. The 4 by 6 inch GS1-128 label goes on the longest side leading corner or the top leading corner, one per carton.
Yes. Hibbett's 2023 manual requires RFID on every item it sells: UHF EPC Gen2v2 tags encoded with the UPC and a serial number to the GS1 standard, on a hangtag for each SKU and an adhesive tag on footwear boxes. The tags are encoded from your UPC list, which AIMS360 holds.
Every item arrives pre-ticketed. Non-footwear items carry the UPC and the Hibbett retail price taken from the 850, with size and price in at least 18 point bold, and footwear carries only the UPC barcode and human readable. No Hibbett or City Gear name goes on a ticket. FineLine Technologies is the preferred ticketing vendor, and testing does not start until shipments are 100 percent pre-ticketed.
Hibbett's July 2023 documents cover City Gear, but JD Sports reported that 198 City Gear stores were transferred to DTLR and Shoe Palace during its 2025 to 2026 fiscal year and 2 closed. If you sold City Gear, confirm with your buyer which trading partner issues those purchase orders now.
Hibbett's manual mentions drop-shipped goods only in its acceptance terms and publishes no drop ship rules. A 2017 announcement described a drop ship channel managed by Radial, and its status today is not public, so ask your buyer. Direct to store is a store delivery order, not consumer drop ship.
On Hibbett's corporate EDI page at hibbett.com, with the Expense Offset Fees, the EDI templates, the sample label and ticket, the dispute form and the EDI store list. The routing guide is inside Hibbett's MercuryGate transportation portal, which needs a login.
JD Sports Fashion, since July 2024. Hibbett, Inc. is based in Birmingham, Alabama and had 962 stores on August 1, 2026, per JD's half year results, with about 170 lower-performing stores planned to close over three years. SGB Media reported Jared Briskin's appointment as CEO in February 2025.
We do. The maps belong to us, so a revision is our work rather than a project for your team. Hibbett's public rules date from July 2023 and JD Sports now owns the business, so we check the manual with you before every season.
See AIMS360 take in a Hibbett 850, pack one UPC per carton, and build the ASN with the Load ID from the shipment you just closed, all from one record.
